Requisition Number2232512 Description & Requirements

The Firm Support Specialist I role is responsible for providing assistance to all employees and partners of FORVIS by assisting in various administrative and operational tasks.

This is a highly detailed position that requires strong adherence to quality control standards. A positive attitude and the ability to work in a team environment as well as independently is a must.

How you will contribute :

• Provide support for FORVIS Partners and Managing Directors to manage calendars, schedule meetings, travel logistics (booking flights, accommodations, and transportation) and handle correspondence
• Oversee day-to-day office operations such as maintaining office supplies, equipment, and facilities
• Handle all aspects of incoming and outgoing mail and packages
• Help keep break rooms presentable by making coffee, restocking coffee supplies, and loading / unloading dishwashers, as well as other tasks, as needed
• Handle incoming phone calls for multiple offices and related switchboard tasks with a lasting, positive impression of the Firm
• Greet guests with lasting, positive impressions of the Firm
• Perform all aspects of facility support
• Ensure a clean, organized, and efficient office environment
• Assist with planning and execution of local events, meetings, and / or conferences. These local events will be those onsite and offsite.
• Finalize documents in an electronic format such as pdf document or Word document and proper filing / organization of those documents
• When needed, Print documentation and bind for client delivery
• Preparing and sending invoices
• Complete special projects as assigned

We are looking for people with Forward Vision and :

• Ability to interact with staff (at all levels) in a fast-paced environment, sometimes under pressure, while remaining flexible, proactive, resourceful, and efficient, with a high level of professionalism
• Must be able to maintain and protect confidential matters.
• Strong proofreading and editing skills
• Attention to detail and strong organizational skills while working under deadlines
• Prompt, reliable, and dependable
• Pleasant and approachable demeanor with an ability to handle interruptions
• Willingness to cross-train and work as part of a team

Minimum Qualifications :

• High school diploma or equivalent
• Fluency with Microsoft Office Suite

Preferred Qualifications :

• Associate degree
• 1-3 years of experience in a similar role

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At FORVIS, your career is designed with a purpose. We want our team members to thrive professionally and feel the impact their work yields when serving clients, industries, and local communities.

This starts by empowering team members to design a career journey that leverages their skills and fuels their passions.

Creating a best-in-class employee experience is at the heart of our vision for the future. With a global presence and diversified service offerings, we provide our FORVIS team members with an abundance of career paths to choose from.

We pride ourselves on building an inclusive culture where the backgrounds and talents of all our people are valued. We view our people as our most important asset and invest in them by providing competitive total rewards, professional development, and rewarding career opportunities.

Last updated : 2024-06-02