FLIPANY is disrupting the way health and wellness support is offered to communities that have been historically ignored. We serve nutritious food, encourage healthy eating and get people to move. Whether we are working with partners to connect families to food, teaching kids to dice veggies or kick a ball, or designing customized health and wellness programs, FLIPANY takes an active, “hands-on” approach. We incorporate life skills into all of our programs to increase the emotional wellbeing and resilience of the kids and families. We push beyond boundaries and explore every opportunity to offer creative health and wellness initiatives that inspire people to transform their lives forever. 

Position Overview:

The Public Health Department executes community-based nutrition education, physical education, school gardening education for youth and teachers, and nutrition education and related meal provisions for senior citizens. The Human Resources and Scheduling Assistant (HR&SA) will support the Public Health Department by managing the recruitment, onboarding and scheduling of nutrition and fitness instructors (wellness instructors). Successful assignment of qualified, consultant based, instructors is essential to the continued operation of FLIPANY’s Public Health Department. The HR&SA identifies gaps in instructors necessary for seamless course delivery, aligns with FLIPANY’s Public Health Department to facilitate hiring, and ensures that instructors are assigned to courses that align with their individual area of expertise and geographic consideration, and monitors instructor performance.

Responsibilities include, but are not limited to:

Recruitment and Onboarding:

• Work with the Public Health team to identify number of instructors needed based on the number of, and geographic location of projected courses
• Post job advertisements and ensure adequate and accurate posting start and end dates for Public Health Consultants.
• Screen, schedule and conduct initial interviews for course instructors and other new applicants in the Public Health Department
• Maintain accurate progress logs of interviewees, status updates, suggested next steps, and actual onboarding where relevant
• Utilize Public Health platforms (TEAMS, Salesforce, Bamboo HR) to follow potential candidates from applicant to new hire with effective collaboration where necessary
• Facilitate Public Health training at the new hire orientation as related to Human Resources matters and programmatic operations
• Manage offboarding tasks in collaboration with the Public Health team.

Scheduling and Logistics:

• Assign all (new hired and previously hired) instructors to relevant FLIPANY courses by aligning instructor area of expertise and geographic alignment (Miami-Dade, Broward, and Palm Beach County)
• Update the internal database (Kickserv) to show all instructor assignments and document changes (ie tardiness, substitute, etc.) to ensure that instructors are paid appropriately
• Verify accuracy of instructor hour logs prior to each pay period
• Update the internal database (Kickserv) to show funding sources for all instructor obligations to ensure that all payments are connected to the appropriate funder
• Understand the diverse and dynamic programs operated by FLIPANY in order to accurately identify suitable candidates for continued wellness course placement
• Assist instructors with on-site problems in ‘real time’ (related to purchasing food and/or materials for class, inconsistencies occurring at the course location, number of children present in class, etc).
• Receive phone calls from instructors and/or Program Managers regarding instructor absences, tardiness, and other related issues; troubleshoot issues, identify replacement or reschedule options, and document all changes on internal database (Kickserv)
• Answer emergency calls after hours.

Requirements and Qualifications:

• Experience with dispatching, logistics and dispatching platforms
• Experience training teachers and/or staff
• Strong problem-solving skills
• Excellent judgment and discernment
• Ability to prioritize tasks and meet deadlines
• Ability to handle confidential information with discretion
• Ability to handle calls in a time sensitive manner and assist individuals with problems
• Ability to manage multiple calendars and maintain accurate records
• Demonstrated experience conducting job interviews or screening individuals
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint)
• Ability to understand multiple FLIPANY programs and represent the mission of these courses to the instructors

This role is essential to the functioning of FLIPANY’s mission. If you are a motivated individual with excellent organizational skills and a passion for making things happen, we would love to hear from you. Apply today to join our dynamic team!

The above job description describes the general nature and level of work to be performed; it is not meant to be an exhaustive list of all responsibilities, duties, and skills required for the position. FLIPANY reserves the right to modify, interpret, or apply this job description in any way the company desires. This job description in no way implies that these are the only duties, including essential duties, to be performed by the employee occupying this position. This job description is not an employment contract, implied or otherwise. The employee relationship remains “at-will.” The aforementioned job requirements are subject to change to reasonably accommodate qualified individuals with disabilities.

FLIPANY is a Drug Free Workplace and Equal Opportunity Employer