Job Title:Vendor Services / Risk Management Coordinator- Temp Position

Department: Legal and Risk Management

Reports to: Manager – Vendor Services & Risk Management

SUMMARY

The Vendor Services / Risk Management Coordinator - Temp is a project-based temporary position and is responsible to work on a defined set of vendors. Vendor Services Coordinator is responsible for managing the company's vendor verification programs to ensure a defined set of association vendors meet the company's requirements. Additional accountabilities may include setting up and adjusting the status of all vendors in the accounting systems and researching invoices received from vendors not yet in the system.

The day to day responsibilities include, but are not limited to: assisting with special projects, maintaining databases; excel and various applications; interfacing withoutsourced verification company,insurance agents and brokers, community managers and associates, vendors, and board members as well as Client Accounting personnel as needed.

ESSENTIAL DUTIES AND RESPONSIBILITIESinclude the following. Other duties may be assigned.

The responsibilities of the Vendor Services / Risk Management Coordinator include, but are not limited to the following:

Interface with vendors, managers, brokers and outsourced verification company to verify all Association vendors

Internet research to obtain contact information for vendors

Contact vendors to provide information on the company's verification program, explaining its benefit, and keep a call / email log in the verification database.

Assist vendors to work with outsourced verification company to meet the company's requirements

Assist Community Managers and associates in understanding vendor verification requirements and process

Notify Community Managers of changes in vendor verifications

Notify Community Managers when a vendor needs a board resolution, providing them with necessary information. Follow up and keep track of the progress.

Maintain and update vendor verification databases, reports and documents

Other

Works well within a team atmosphere and handles client interaction professionally

Follows quality system procedures

Works cross-functionally to resolve issues

Identifies issues and risks arising in day-to-day operations and propose solutions to improve results

Contributes to building the department as an effective and valued resource within the company

Raises issues as warranted on a timely basis

Other duties as assigned

SUPERVISORY RESPONSIBILITIES

None

QUALIFICATIONSTo perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

Critical thinker with strong problem solving skills

Ability to learn new applications and skills quickly

High degree of initiative, dependability and ability to work with little supervision

Ability to plan, organize, and prioritize

Able to work under tight deadlines, handle multiple detailed tasks simultaneously and anticipate needs in advance

Ability to work in a multi-office environment

Demonstrated success in building productive working relationships.

Has a sense of urgency

Proficient with Microsoft Office Suite, especially Excel, PowerPoint, Word, and Outlook

Good written and verbal communication skills.

Keeps promises / develops trust and credibility