Job Overview:

As a Vendor Compliance Specialist, you'll be responsible for properly vetting new vendors and updating all existing vendors in the North Region that are not yet fully integrated with our third-party vendor compliance system, VIVE. You will obtain all documentation necessary to complete a thorough review of all new vendors to ensure they meet our standard vendor compliance qualifications, and then completing the new vendor setup in the necessary accounting systems/applications.

This is a hybrid opportunity based out of our suburban corporate office in Elk Grove Village, Illinois.

Your Responsibilities:

• Interface with vendors, managers, and third-party vendor certification provider to qualify vendors by obtaining W9s, COIs, business licenses, and trade licenses (where required).
• Validating vendor information to ensure adherence to internal risk protocols and the safeguarding of company and client assets.
• Assist with processing new vendor setup.
• Set up vendors in the accounting system, oversee the update of vendor qualification in database and in enterprise software.
• Research vendor qualification status for invoices received from new, non-qualified vendors.
• Notify Community/Property/Strata Managers of changes in vendor qualifications, i.e., expiration of certificates and licenses, change in vendor insurance carrier status, etc.
• Maintain the vendor setup in the accounting system.

Skills & Qualifications:

• High school diploma or equivalent combination of education and two to five years' professional experience.
• Works effectively with coworkers, clients, customers, and others by sharing ideas in a constructive and positive manner; addresses problems and issues constructively to find mutually acceptable and practical business solutions.
• Two to three years' experience in property management, insurance claims, or collections preferred.
• Must possess a growth mindset and an ability to multi-task/prioritize different projects at any given time.
• Superior oral and written communication skills.

What We Offer:

As a full-time associate, you will be eligible for full comprehensive benefits including your choice of multiple medical plans, dental, vision, life insurance, short-term and long-term disability, legal, identity theft, and pet insurance. You will also be eligible for company-paid life insurance and benefits from our employee assistance program. In addition, you will be eligible for paid time off, paid holidays, tuition reimbursement, and a 401(k) with company match.

Disclaimer Statement

The above information on this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. This is not an all-inclusive job description; therefore, management has the right to assign or reassign schedules, duties and responsibilities to this job at any time.

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