Job Overview:

The Financial Analyst serves the residents of the Community of Tahoe Keys Property Owners Association by connecting and engaging the residents through the varying services provided by TKPOA's Lifestyle Events and Community Connections. The Financial Analyst will focus on supporting the financial oversight described in the service contract provided by FirstService Residential.

This position will primarily provide oversight of the day-to-day planning, coordination, and implementation of financial and risk management in support of Tahoe Keys Property Owners Association (TKPOA) and its Board of Directors. The oversight includes but is not limited to assessment and assessment-related fee collections, creating payment plans, and diagnosing community member billing issues. It includes higher-level tasks such as preparation of the budget, coordinating the annual audit, review/analysis of the monthly financials, insurance tracking, and financial information sharing with the residents as required under the California Civil Code.

Compensation: $71,000 - $81,000

FirstService Residential will compensate the successful candidate in accordance with the posted range. The salary or wage paid to the successful candidate will be commensurate with experience, education, and specific job responsibilities. For positions designated at a client's property, the salary or wage will also be premised upon the client's directive. The base pay range is subject to change and may be modified in the future.

Job Responsibilities:

Financial:

• Collect analyze and interpret financial data information to determine trends to guide the General Manager and Board of Directors in the development of the budget and monitoring of the budget, both expenditures and revenue to include variance and bad debt analysis.
• Analyze financial information to evaluate present and project future financial performance, identify trends, and recommend related adjustments to the current year projection and/or multiyear forecast.
• Financial modeling to evaluate various expense and assessment assumptions, as well as general ad-hoc financial analysis.
• Contribute information to strategic financial planning, resolving problems, and identifying potential improvements to information flow.
• Review monthly preliminary financial statements for accuracy, collaborating with FirstService Residential General Ledger personnel for any changes or corrections that need to be made.

Risk Management:

• Track compliance of insurance policies for TKPOA with broker and for all vendors and service providers.
• Implement bidding process for TKPOA annual insurance and audit/tax services, preparing results for Board review.
• Reviews all property tax bills for appropriateness for payment and follow-up for inappropriate tax assessments.
• Monitor and maintain corporate compliance with state and federal regulatory and/or licensing agencies.
• Process Federal and State tax returns and payments to agencies as directed by TKPOA's CPA.

Accounts Receivable:

• Provide oversight and coordination of the collection of TKPOA assessments, to include internal accounting and escrow collaboration, collections processing, record keeping of outstanding balances, monitoring and follow up, delinquency reports and assessments, and working with attorneys as need on further collection actions.
• Work with any and all residents that are delinquent that wish to bring their accounts current.
• Prepare monthly Suspension of Privileges Aging Report.
• Prepare and present any delinquency reports to the Budget and Finance Committee and/or Board of Directors.

Accounts Payable:

• Verify and process all TKPOA Payables through the AP processes and ensure proper coding of expenses to the general ledger.
• Verify and process the monthly credit card statements for all Associates with a purchase card.
• Prepare Reserve Transfer paperwork for processing by Banking, General Ledger and Accounts Payable.
• Maintain, reconcile, and process reimbursement requests for TKPOA Petty Cash boxes and submitting for replenishment on a timely basis.

• Coordinate cash deposits to local bank.

Budgeting:

• Work with the TKPOA Staff, Corporate Team, and the Budget and Finance Committee to coordinate and prepare the annual TKPOA budget. Prepare documents for tracking in the budget year.
• Utilize budget tools to include monitoring expenditures for TKPOA to ensure management of expenses to stay within budget and ensure accurate General Ledger coding.
• Prepare reports including, but not limited to, Annual Year-to-Date Expenses Projections and Monthly Variance Report.

Reserve Study (in partnership with the TKPOA Capital and Reserve Project Manager):

• Track financial components, including updating of Reserve expenditure schedules as needed.
• Maintain document files for annual review.
• Maintain TKPOA Asset Matrix.
• Provide matrix to reserve analyst for inclusion of any potential changes to reserve study
• Collect, review, confirm and distribute staff input to reserve analyst.
• Meet with the Community General Manager & Operations Manager and Staff regarding the reserve analysis and to schedule out all annual reserve projects, as well as update the budget with applicable data regarding the reserve study.

Administrative:

• Serve as the Staff liaison to the Budget and Finance Committee including preparation of Committee Meeting Agenda, Reports, and packet.
• Prepare a monthly dashboard that provides the Budget and Finance Committee with an informed snapshot of TKPOA's financial performance at a given moment in time.
• Prepare Board Agenda Reports related to financial matters and attend Board of Director Meetings as determined by the GENERAL MANAGER.
• Coordinate communication between Budget and Finance Committee and TKPOA's investment advisor.
• Other responsibilities as determined by supervisor. Ensure excellence in customer service and resident relations.

Additional Duties:

• Demonstrate strong organizational, prioritization, multi-tasking, and time management skills, working independently, as well as within the team structure.
• Must possess positive attitude and be forward thinking.
• Must have advanced computer skills in use of Microsoft Office Outlook, Word, Excel, and PowerPoint.
• Must possess exceptional communication skills (verbal and written).
• Must be able to work occasional weekend and evening hours if needed. Mandatory attendance required at the July 4th Spectacular and Christmas Tree lighting (first Saturday in December).
• Must have reliable transportation, a valid CA Driver's License and state-mandated vehicle insurance.
• People Person - Public charisma and ability to develop positive relationships.
• Ability to think and work independently and collaboratively as a team with co-workers, residents and others by sharing ideas in a constructive and positive manner; listening to and objectively considering ideas and suggestions from others; keeping commitments; keeping others informed of work progress, timetables and issues; addressing problems and issues constructively to find mutually acceptable and practical business solutions; addressing others by name, title or other respectful identifier, and; respecting the diversity of our workforce in actions, words and deeds.

Skills & Qualifications:

• Experience in financial management, budget preparation, monitoring and analysis, accounts payable and accounts receivable.
• Administrative assistance experience, preferably in the public or private sector of non-profit.
• Proficient knowledge of MS Office suite – including Word, Excel, PowerPoint, Outlook.
• Training will be required in the following areas: Connect, AvidXChange, SmartProperty and various trackers and tools to communicate with the SAMALRC Team and the Corporate Office.

Education & Experience:

• College degree required in the area of finance or equivalent experience.
• Experience in financial management, budget preparation, accounts payable and accounts receivable.

• Proficient knowledge of MS Office suite – including Word, Excel, PowerPoint, Outlook

Physical Requirements & Working Environment:

The physical demands described here are representative of those that must be met by an associate to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Must be able to sit and/or stand for extended periods of time.
• Must be able to lift up to 35 pounds to support community events and activities set up and tear down.
• Must have finger dexterity for use of a keyboard.
• Must be able to handle pressure and stress related to the job.
• Must work effectively with co-workers, clients and others by sharing ideas in a constructive and positive manner; listening to and objectively considering ideas and suggestions from others; keeping commitments; keeping others informed of work progress, timetables and issues; addressing problems and issues constructively to find mutually acceptable and practical business solutions; and; respecting the diversity of our workforce in actions, words and deeds.
• The work environment characteristics are small office conditions at an onsite facility.
• Consistent and regular attendance required.

Supervisory Responsibilities:

• Supervise one part-time Financial Coordinator position.
• Prepare and/or oversee the preparation and conduct all performance reviews as required.
• Enforce all applicable safety, health and environmental regulations.

Tools & Equipment Used:

• Valid California State Driver's License and state mandated insurance.
• General office equipment.

What We Offer:

• Medical, dental, and vision plans (full time and part time 30 hours)
• Part time 20 hours qualify for dental and vision
• 401K match
• Time off including vacation, sick, and company paid holidays
• Pet insurance available
• Verizon discount
• Tuition reimbursement
• Legal services
• Free emotional wellbeing and daily life assistance support for all associates
• Domestic partner coverage
• Health savings account
• Flexible spending account

About Us:
FirstService Residential transforms the property management landscape by providing professional association management services to over 9,000 residential communities across the United States and Canada.

Our dedication to associate satisfaction and growth is recognized by our Great Place to Work certification, exemplifying our commitment to fostering a positive and inclusive workplace culture. Our 19,000 associates can count on competitive salaries, top-tier medical, dental, and retirement benefits, career training, and support for continued professional development.

Disclaimer:

The above information in this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. This is not an all-inclusive job description; therefore, management has the right to assign or reassign schedules, duties, and responsibilities to this job at any time.

FirstService Residential is an equal opportunity employer committed to a diverse and inclusive workforce. Applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy), age, sexual orientation, national origin, marital status, parental status, ancestry, disability, gender identity, veteran status, genetic information, other distinguishing characteristics of diversity and inclusion, or any other protected status.

Qualified applicants with arrest and/or conviction records will be considered for employment in a manner consistent with federal and state laws. All offers of employment with FirstService Residential are contingent upon a satisfactory background check.