Description

 About FirstLine Schools

In 1998, FirstLine Schools started the first charter school in New Orleans, which became the highest performing open admission middle school in the city. FirstLine now operates four K-8th grade schools. Our mission is to create and inspire great open admissions public schools in New Orleans.

Our faculty is a diverse and talented group dedicated to our students’ success and to their own growth as teachers. Our schools are led by leaders who hold themselves accountable for student achievement and teacher development.

Position Summary:

The Payroll Manager is responsible for managing and administering payroll. 

Position Responsibilities:

Payroll Administration

• Processes semi-monthly payroll for eleven (11) month with reserve pay and twelve (12) month employees that are hourly, salary exempt, and salary nonexempt across 4 schools and Network office. This includes changes, additions and adjustments.
• Ensures staff payroll checks and pay period payroll totals are balanced
• Manages employee requests for salary information by generating salary calculators and/or facilitating staff meetings/discussions with support from HR, as needed
• Initiates payroll transfers
• Handles all payroll issues with employees and leaders making sure a good relationship is maintained between payroll and schools
• Works with outsourced Accounting Manager to ensure proper coding of payroll into the financial system (Intacct)
• Coordinating with HR team to ensure staff leaves of absence and/or any other special changes are documented in preparation for each payroll
• Tracks stipends via RightSignature offer letter execution and maintains/ updates stipend tracker accordingly for each payroll and per FLS Stipend Policy
• Receives, reviews, and submits paper timesheets for positions that require them for each payroll
• In collaboration with HR Team, reconciles employee leave balances following each payroll
• Reviews timesheets in payroll system to ensure they have been approved by supervisors 
• Reviews draft payroll registers for accuracy prior to processing finalization of payroll
• Coordinates with HR team to ensure verification of actual start date accuracy in Paylocity and on all hire calculators 

Retirement (403b) Administration

• Calculates and submits all retirement for four (4) schools and the Network office
• Maintains positive relationship with OneAmerica as our retirement vendor as well as our 403b consultant
• Terminates employees in retirement system

Employee Garnishments 

• Processes all levies and garnishments with our payroll processor

Employee Leave Management

• Maintains and reconciles leave management (sick, personal and vacation)
• Communicates discrepancies to leaders and employees
• Manages, monitors, and audits electronic timekeeping

Ongoing Financial Management and Audit Support

• Prepares all payroll calendars
• Calculates all salary and wage schedules for all managed schools and associated entities for audit and payroll accuracy
• Support the Annual General Ledger, State Agreed Upon Procedures (SAUP) and BESE Agreed Upon Procedures (BAUP), Workers Compensation (WC) and retirement audits as needed
• Provide payroll documentation to Grants Manager and other finance staff, as needed, for accurate grants management and reimbursement
• Works with HR Specialist and serves as support to reconcile benefits to payroll from benefit invoices and ensures all is coded properly as needed 
• Supplies information as needed for State and Federal reporting (PEP/EdLink360)
• Serve as payroll subject matter expert as needed for special projects such as new HRIS implementation
• Serves as active participant of HR/Talent Team 

Requirements

 Education & Experience:

• Bachelor’s degree in Business or a related field and at least three (3) years of payroll experience in governmental or non-profit sectors (schools preferred). Work experience may substitute for education requirements. The following routes are available to substitute for the Bachelor’s degree and three (3) years:
  • High School diploma or GED and ten (10) years of related experience.
  • Associate’s degree/2 yrs of college and seven (7) years of related experience.
  • 3 years college education and five (5) years work experience
• Commitment to FirstLine Schools’ mission and vision
• Achievement orientation with a focus on goals and results
• Initiative and drive for continuous improvement
• Excellent communication and interpersonal skills
• Proficient with Excel, Word
• Experience in payroll management required
• Experience with Paylocity, UKG and/or Intacct preferred

 Desired Qualities & Characteristics:

• Believe in every student’s ability to achieve in a rigorous college or career prep curriculum
• Achieve results based on agreed-upon expectations
• Take personal responsibility 
• Highly detail-oriented 
• Collaborate effectively with a range of stakeholders 
• Share a commitment to creating great schools in New Orleans
• Strong written and verbal communication skills
• Model the FirstLine Commitments:
  • We Keep Learning
  • We Work Together
  • We Are Helpful
  • We Are the Safekeepers of our Community
  • We Share Joy
  • We Show Results

Physical Requirements:

• Must be able to perform all required job functions with reasonable accommodations, if necessary.

PAYROLL MANAGER reports to: Chief Talent Officer with dotted line to Chief Operating Officer.

Salary & Benefits

Salary is competitive and commensurate with experience. FirstLine Schools offers a comprehensive benefits package with a generous 403b plan.