POSITION PURPOSE:

This is a highly-visible role and will serve as the "Director of First Impressions" for all guests of our Executive office. You are responsible for handling front office reception and administration duties, including greeting guests and offering them a beverage, answering phones, and sorting and distributing mail.

RESPONSIBILITIES/DUTIES/FUNCTIONS/TASKS:

Responsibilities

• Greet clients as soon as they arrive and connect them with the appropriate party
• Take inventory of supplies and restock as needed
• Schedule conference rooms
• Make coffee and set out food
• Ensure reception area, kitchen, workroom and Executive Offices are tidy
• Coordinate office activities as necessary
• Collect and distribute parcels and other mail
• Receiving and dispatching deliveries
• Performing ad-hoc administration duties
• Operate standard office equipment on a regular basis
• Take inventory of supplies and restock as needed
• Possibly handling event coordination, both internally and externally
• Maintaining office services as required (such as cleaners and maintenance companies)

QUALIFICATIONS:

Technical Qualifications:

• Proficient in Microsoft Office
• Demonstrated ability to read, write, and speak English
• Comfortable multi-tasking and prioritizing tasks without guidance
• Ability to operate a multi-line phone system

Behavioral Qualifications:

• Courteous
• Excellent interpersonal & communication skills
• Punctual with strong attendance history

Experience:

• 5 years experience running a reception desk in an executive office
• Able to answer multi-line phone calls

PREFERENCES:

• Ability to read, write and speak Spanish a plus

WORK REQUIREMENTS:

• Largely sedentary role with extended periods of computer usage
• Ability to stoop, bend or stand as necessary
• Must be able to lift 25 lbs

First Onsite provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

First Onsite (and its Companies) participates in E-Verify. We will provide the U.S. Social Security Administration (SSA) and, if necessary, the U.S. Department of Homeland Security (DHS) with information from each new employer's Form I-9 to confirm work authorization.

This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Third party resume submissions not accepted. Any resume submitted will be considered the property of THE COMPANY, and THE COMPANY will not be held liable to pay a placement fee.