Full Time | Elementary & Secondary Education10 Months Ago
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Fayette County Public Schools is Hiring an Administrative Assistant III- Central Stores/Warehouse 1.0 FTE Near Lexington, KY
JobID: 13456
Position Type: Secretarial/Clerical/CLAS - 7765 - ADMINISTRATIVE ASSISTANT III
Date Posted: 7/2/2023
Location: District Offices
Date Available: School Year 23-24
Closing Date: 07/16/2023 Description: Perform a wide variety of specialized and responsible secretarial and administrative support duties for a Director level administrator; organize and coordinate office activities and communications to assist the Director with assigned functional areas of responsibility. Job Summary:
Perform a wide variety of specialized and responsible duties independently in support of functions delegated to a Director level administrator; interpret and apply rules and regulations as appropriate; perform duties to assist with administrative detail as appropriate.
Coordinate communication between the Director and District administrators, personnel, students, educational institutions, vendors, other outside organizations and the public; obtain and provide information, coordinate activities and resolve problems.
Research, review, check, correct and compile a variety of information; verify data for accuracy, completeness and compliance with established procedures; input and retrieve computerized data in computer systems as required.
Prepare and maintain a variety of records, logs and files including information of a confidential nature; maintain confidentiality of information and records.
Schedule meetings, conferences and appointments for the Director; maintain the Director’s calendar; arrange travel accommodations as necessary.
Compile information and data for a variety of reports; organize, type and print reports and other written materials related to assigned office functions.
Coordinate and compile Board Agenda materials.
Respond to requests for information from students, staff and the general public regarding District programs, policies, procedures and regulations.
Type a wide variety of materials such as correspondence, reports, contracts, forms, applications, memoranda and other documents.
Operate a computer terminal and microcomputer to maintain records and generate reports, lists and other materials; utilize word processing and other software as required.
Receive, process and route mail; order, issue and maintain department supplies, forms and equipment.
Train and provide work direction to departmental clerical support staff as assigned; monitor office workflow and assure compliance with established time lines, procedures and standards of quality.
Perform other duties as assigned.
Maintain regular attendance.
Qualifications:
High school diploma or G.E.D. Certificate and five years of responsible secretarial experience involving the use of word processing and record-keeping software.
Must take the required clerical assessments and earn a passing score.
KNOWLEDGE OF:
Modern office practices, procedures and equipment.
Record-keeping and report writing techniques.
Correct English usage, grammar, spelling, punctuation and vocabulary.
District organization, operations, policies and objectives.
Oral and written communication skills.
Applicable sections of Kentucky Administrative Regulations and other applicable laws.
Interpersonal skills using tact, patience and courtesy.
Telephone techniques and etiquette.
Operation of a variety of office equipment such as a computer, fax machine, calculator, copiers and other machines as required; enter data into a computer as assigned.
ABILITY TO:
Perform secretarial and administrative assistance duties.
Read, interpret, apply and explain rules, regulations, policies and procedures.
Type at an acceptable rate of speed.
Work independently with little direction.
Establish and maintain effective working relationships with others.
Meet schedules and time lines.
Prepare reports by gathering and organizing data from a variety of sources.
Work confidentially with discretion.
Analyze situations accurately and adopt an effective course of action.
Communicate effectively both orally and in writing.
Work efficiently with many interruptions.
Operate a variety of office equipment such as a computer, fax machine, copiers, and other machines as required; enter data into a computer as assigned.
Make arrangements for meetings and conferences.
Maintain a variety of files, records and logs.
Plan and organize work.
Provide work direction to others as assigned.
Working Conditions:
Work is performed while standing, sitting and/or walking.
Requires the ability to communicate effectively using speech, vision and hearing.
Requires the use of hands for simple grasping and fine manipulations.