Farmingdale State College invites applications for an Administrative Coordinator to serve The Faculty Center and The Tutoring Center. This position will provide administrative support for both offices, and will report Director of the Tutoring Center.

Shared responsibilities:

• Provide general administrative support to the Director(s) and Assistant Director as needed
• Perform data entry and assist Director(s) with compiling data for reports

For the Faculty Center, responsibilities include:

• Maintain workshop schedule and update registrations
• Assist with the planning and coordination of the annual Faculty Center Conference
• Assist with ordering and processing financial payments
• Update and maintain Faculty Center website
• Develop resources and handouts for the Faculty Center

For the Tutoring Center, responsibilities include:

• Oversee the front desk operations of the Center and serve as office gatekeeper
• Greet visitors and check students in for their tutoring or coaching appointment, workshop, or placement test
• Handle incoming and outgoing office correspondence, including phone calls, e-mails, and in-person inquiries
• Maintain appointment scheduling system for tutoring and coaching appointments and process in-take registration forms; work with Director to launch digital in-take forms
• Provide students with information on available academic success and tutoring services
• Ensure that the office is well-maintained and organized; maintain inventory of supplies
• Coordinate work schedules for student Reception Desk Attendants
• Assist with processing employee payroll and preparing appointment notices
• Help enforce department policies and procedures
• Submit work orders for maintenance and technology related issues
• Represent the Center by participating in campus-wide recruitment events and activities

Evening and weekend hours will be required as needed to support the office needs.

The college particularly welcomes candidates with knowledge, skills and abilities that include:

• Commitment to diversity and university initiatives supportive of diversity and inclusion.
• Interest in participating in student-centered service activities.
• Desire to apply expertise in promoting civic engagement with the College's many community partners.

MINIMUM QUALIFICATIONS:

• Bachelor's degree.
• Ability to multi-task and manage multiple projects at once.
• Exceptional written and verbal communication skills
• Excellent technology skills, with proficiency in Microsoft Office, Google Suite, and appointment scheduling systems

PREFERRED QUALIFICATIONS:

• Experience working in an educational setting.
• At least one-year experience in administrative support or office operations/management.
• Graduate of Farmingdale State College.

This is a full-time UUP position.

• For the first 10 working days, beginning Wednesday, November 22, 2023 and ending Tuesday, November 5, 2023, applications will be limited to UUP Farmingdale.
• CLOSING DATE FOR RECEIPT OF APPLICATIONS: Thursday, December 21, 2023
• ANTICIPATED START DATE: January 2, 2024
• Salary: $50,000 $3,026 in downstate location pay = $53,026 Total Annual Compensation.

The State University of New York offers excellent fringe benefits including health insurance options and retirement plans

Click here for New York State Benefits Summary.

VISA SPONSORSHIP IS NOT AVAILABLE FOR THIS POSITION

The Consumer Information web page can be viewed at the following link

http://www.farmingdale.edu/consumer-information/index.shtml

This page describes various services, information and statistics on many different aspects of the College's operations.

Farmingdale State College's commitment to inclusive excellence is an important part of our mission of public education and our culture. At Farmingdale State College, we continue to work on building a community that supports freedom, mutual respect, and civility. We seek others who support these values of diversity and inclusiveness and candidates of all diverse backgrounds who wish to participate in our cultural aspirations are welcome and encouraged to apply.

The College is an Equal Opportunity/Affirmative Action employer and does not discriminate on the basis of race, color, national origin, religion, creed, age, disability, sex, gender identity, sexual orientation, familial status, pregnancy, predisposing genetic characteristics, military status, domestic violence victim status or any other legally protected status.

Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor's Office of Employee Relations at (518) 474-6988 or via email at info@goer.ny.gov.