Provides administrative support to a single executive(s) or faculty member(s) as assigned, utilizing independent judgement to ensure efficient operation of department. Requires working knowledge of FPI Corporate/PA policies, practices and procedures. Performs administrative tasks, such as preparing correspondence, reports and memos, responding to and screening telephone calls. Collects, compiles, analyzes and displays complex information of a highly confidential nature. Performs special projects requiring advanced level of skill and knowledge. May directly supervise lower level administrative staff in the same department; and other duties as assigned.
EDUCATION and/or EXPERIENCE

• Bachelor’s Degree preferred; and/or combination of education/experience
• Five years related office experience with at least 2 years providing advanced level of administrative support to an executive preferred
• Accurate typing and data entry skills
• Excellent organization and communication (oral and written) skills
• High level of proficiency of Microsoft Office Suite and software used by the department

ESSENTIAL JOB FUNCTIONS

1. Provides discreet and confidential coordination of sensitive FPI Corporate/PA information. Uses organizational knowledge and judgment to answer and resolve routine and non-routine inquiries; directs inquiries to appropriate resources in cases where personal contact with Executive is not necessary or appropriate.
2. Maintains complex daily calendar(s) to ensure that Executive’s schedule and meetings are properly prioritized throughout the day given the changing business requirements. Utilizes knowledge of Executive’s critical functions to ensure schedule includes adequate time for completion of work. Ensures that schedule reflects priorities and critical objectives and goals of department.
3. Performs comprehensive duties related to specific FPI Corporate department/PA which ensures the achievement of organizational and operational priorities.
4. Serves as liaison representing department collaborating with other business entities involving high level business transactions/interactions.
5. Develops and implements processes and procedures that proactively relieves Executive of administrative detail, thus freeing Executive to perform strategic duties.
6. Provides leadership to build relationships crucial to the effectiveness of the department.
7. Researches, prioritizes, and follows up on incoming issues addressed to the Executive(s). Determines appropriate course of action, referral, or response.
8. Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows through on projects to successful completion, often with deadline pressures.
9. Provides an advanced level of assistance in managing and preparing expense accounts, corporate credit accounts and budgets. Processes payment requests as needed. Informs Executive(s) of issues, problems, and/or changes that affect the budget.

Skills

• Time Management
• Team Player
• Self-Motivation
• Positive Attitude
• Interpersonal Skills
• Employee Relations
• Customer Service
• Critical Thinking
• Adaptability/Flexibility

Behaviors

• Team Player: Works well as a member of a group
• Loyal: Shows firm and constant support to a cause
• Enthusiastic: Shows intense and eager enjoyment and interest
• Detail Oriented: Capable of carrying out a given task with all details necessary to get the task done well

Motivations

• Self-Starter: Inspired to perform without outside help
• Ability to Make an Impact: Inspired to perform well by the ability to contribute to the success of a project or the organization