www.doshiandassociatesinc.com

We are looking for an Administrative Assistant to perform a variety of clerical and operational tasks. Duties of the Administrative Assistant include providing support to our managers and employees, managing our company’s general administrative activities, and liaising with government entities as well as clients, their banks, and lenders. There are opportunities to move up quickly based on interest and job performance.

Responsibilities

· Answer and direct phone calls in a professional and polite manner

· Update vendor and client contact lists

· Correspond with clients, their banks, and lenders when directed via email, memos, faxes, and forms

· Interface professionally with government entities when required to manage client affairs

· Organize information such as client paperwork and digital files

· Assist the Payroll Department with pre-payroll review and processing, shipments, and tracking

· Assist with annual W-2 and 1099 issuance for clients

· Partner with the Accounting team to complete applications on behalf of clients for government incentive programs

Required Qualifications

· Minimum of 3 years of experience as an Office Admin or Communications Manager

· Strong work ethic and adherence to client and company confidentiality protocols

· Excellent written and verbal communication skills

· Demonstrated customer service skills

· Excellent time management skills, the ability to prioritize work, and the ability to multi-task

· Attention to detail, precision, and professionalism in all tasks and communications

· Ability to calmly handle pressure in a fast-paced work environment

· Ability to synthesize large volumes of information in an organized manner

· Eagerness to learn at all times and flexibility to adapt to shifting business needs

· Ability to work independently with minimal supervision while maintaining productivity

· Knowledge of office management systems and procedures

· Working knowledge of office equipment, such as printers, fax machines, and phone systems

· Proficiency in MS Office (particularly Excel, Word, and PowerPoint)

Preferred Qualifications

· College degree

· Familiarity with operations of a client-services firm

· Previous experience working for a tax and accounting firm

· Northwest Orange County resident

Compensation

· Competitive based on experience and qualifications

· Medical benefits provided

Job Type: Full-time

Salary: $24.00 - $28.00 per hour

Expected hours: 40 per week