Description

JOB DESCRIPTION:

• With minimal supervision, manages office operations with an emphasis in strategic budgetary management and supervision of support staff.
• Must have supervisory responsibility for at least two full-time staff on an ongoing basis.
• Develops administrative goals and priorities.
• Supervises administrative and fiscal activities on behalf of a unit or section.
• Prepares, processes and monitors budgets, project proposals, records and invoices.
• Provides direction and leadership to ensure office activities comply with policies and procedures.
• Prepares or assists in the preparation of complex or diversified budgets, grant applications, proposals, status reports and financial statements.
• Determines and recommends options for addressing budget issues.
• Analyzes data to identify areas of progress or trends; draws conclusions and develops recommendations for management consideration.
• Keeps manager informed of account status, authorizes expenditures, and identifies cost effective alternatives. Participates in developing administrative objectives and strategies for achieving objectives.
• Participates in the resolution of operating problems.
• Works with technical staff to develop appropriate administrative information systems and databases.
• Identifies and pursues ways to improve the efficiency and effectiveness of administrative procedures used by students, faculty, visitors, and staff.
• Interprets new directives, policies and procedures, and communicates changes to appropriate staff.
• Researches and compiles information for reports and presentations.
• Reviews incoming correspondence and forwards appropriately, or based on a knowledge of recipient's views, may respond for them.
• Leads meetings addressing specific operational issues and develops recommendations and action plans towards their resolution.
• May act as a spokesperson for departmental inquiries.
• Supervises and schedules clerical and secretarial staff and processes employee transactions.
• Investigates employee issues/concerns and recommends appropriate courses of action.
• Oversees the ordering of equipment and supplies.
• Performs related responsibilities as required. MINIMUM QUALIFICATIONS:
• Seven (7) years of experience in office administration; OR a Bachelors degree in business administration or a related field and three (3) years of office administration or related experience.
• Two (2) years of supervisory experience.
• Proficient with word processing, spreadsheet, and presentation software applications. PHYSICAL REQUIREMENTS (MediumMax 25lbs): up to 25 lbs, 0-33% of the work day (occasionally); 11-25 lbs, 34-66% of the workday (frequently); 01-10 lbs, 67-100% of the workday (constantly); Lifting 25 lbs max; Carrying of objects up to 25 lbs; Occasional to frequent standing & walking, Occasional sitting, Close eye work (computers, typing, reading, writing), Physical demands may vary depending on assigned work area and work tasks. ENVIRONMENTAL FACTORS: Factors affecting environment conditions may vary depending on the assigned work area and tasks. Environmental exposures include, but are not limited to: Blood-borne pathogen exposure Bio-hazardous waste Chemicals/gases/fumes/vapors Communicable diseases Electrical shock, Floor Surfaces, Hot/Cold Temperatures, Indoor/Outdoor conditions, Latex, Lighting, Patient care/handling injuries, Radiation, Shift work, Travel may be required. Use of personal protective equipment, including respirators, environmental conditions may vary depending on assigned work area and work tasks.

Administrative Coordinator, Salary: $20.10- $33.77/hour, The grade and salary of the position are based on specific criteria met within the qualifications of relevant experience, skills, performance and internal equity