98 Event Operations Coordinator Jobs in New York, NY
Emerald is Hiring an Event Operations Coordinator Near New York, NY
- Support Operations Managers/Directors with all pre-show planning and management
- Research and recommend new vendors and show decorations
- Assist with planning and executing of all special events and sponsorships
- Assist with the sponsorship contracting and fulfillment process
- Collect all sponsor logos and submit for promotion and signage
- Update show management requirements document and send to vendors
- Assist with food and beverage menu creation/orders and review/proof all BEOs. Update F&B budget and actuals
- Assist with management of housing. Collect staff and vendor housing requests. Send out hotel confirmations
- Create security packets and other on-site documents
- Order and track promotional items and pub bin items
- Collect and track EAC and exhibitor insurance certificates
- Lead contact for pre-planning logistics and ordering materials
- Contact ADA attendees to coordinate arrangements as needed
- Collect and track meeting room requirements
- Assist with new vendor setup and invoice processing
- Updated Exhibitor Service Center
- Update/create exhibitor emails and upload to a2z
- Respond to customer emails and requests
On-site
- Support Operations Managers/Directors on-site execution and management
- Manage sponsorships on-site, as needed
- Track and coordinate publication bin inserts, sponsor bag inserts, and literature distribution at show entrances
- Serve as a floor manager at other Emerald events as needed
- Manage meeting room requirements
Other Responsibilities
- Post Show: Assist with final hotel and vendor billing reconciliation and auditing
- Coordinate other responsibilities as assigned by Operations Manager/Director
- Maintain awareness of the latest industry trends and apply to assigned events
- Research and recommend cost savings measure directly related to operating expense
- Manage costs to ensure expenses are within budget
- At least a year of event operations experience
- Knowledge and understanding of meeting and event planning principles, requirements, and procedures
- Ability to work in a fast-pasted, matrix organization and to manage multiple competing priorities
- Excellent customer service skills and the ability to work with internal and external stakeholders
- Must be highly creative, enthusiastic, and take an interest in keeping up with industry trends
- Strong interpersonal, communication, and organizational skills
- Well versed in all Microsoft platforms, including Word, Excel, and PowerPoint
- Highly proficient in Microsoft Word and Excel
- Ability to travel as needed
ABOUT EMERALD
COMPENSATION & BENEFITS
Job Summary
Full Time
Wholesale
$85k-108k (estimate)
03/25/2024
05/09/2024
emeraldx.com
NEW YORK, NY
500 - 1,000
2014
Public
BOB JALAS
$10M - $50M
Wholesale
Related Companies
About Emerald
Emerald is an event management company that organizes exhibitions, trade shows and conferences for businesses.
The following is the career advancement route for Event Operations Coordinator positions, which can be used as a reference in future career path planning. As an Event Operations Coordinator, it can be promoted into senior positions as a Meeting/Event Planner IV that are expected to handle more key tasks, people in this role will get a higher salary paid than an ordinary Event Operations Coordinator. You can explore the career advancement for an Event Operations Coordinator below and select your interested title to get hiring information.
If you are interested in becoming an Operations Coordinator, you need to understand the job requirements and the detailed related responsibilities. Of course, a good educational background and an applicable major will also help in job hunting. Below are some tips on how to become an Operations Coordinator for your reference.
Step 1: Understand the job description and responsibilities of an Accountant.
Quotes from people on Operations Coordinator job description and responsibilities
Operations coordinators are responsible for the management of all departments as a whole.
03/04/2022: Lebanon, PA
Operations Coordinator must have excellent communication and organizational skills and the ability to resolve problematic situations quickly with a good eye for detail since they are responsible for many administrative tasks.
02/18/2022: Petersburg, VA
Operations Coordinator typically works with a number of professionals across an organization, and they are supervised by an Operations Manager who assigns tasks as needed.
03/09/2022: Gainesville, FL
Event planning, project management assistance, and administrative chores are among a few responsibilities of the Operation Coordinator.
01/05/2022: Denver, CO
Operations Coordinator will bring a strong project management and business acumen, coupled with market-place knowledge and a high level of operational savvy.
01/21/2022: Dayton, OH
Step 2: Knowing the best tips for becoming an Accountant can help you explore the needs of the position and prepare for the job-related knowledge well ahead of time.
Career tips from people on Operations Coordinator jobs
The Operations Coordinator will also be tasked with managing customer claims and tracking employee milestones.
12/13/2021: Lima, OH
Ensure the Success of the Plan through Assessment, Accountability, and Recognition.
02/11/2022: Anaheim, CA
Excellent problem solving and conflict resolution skills.
12/21/2021: Newark, NJ
Strong analytic and organizational skills, with experience using Excel and other software a definite asset.
12/15/2021: Harlingen, TX
Be able to set priorities, strategic goals and achieve them within the agreed upon timeline.
02/22/2022: Rock Island, IL
Step 3: View the best colleges and universities for Operations Coordinator.
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