Requisition Number: 20122662
Type of Employment: Full-Time Regular
Number of Months:
Months Employed: June - May
Number of Hours per Day/Week: 8/40
Daily Hours:
Summary Position
The Program Assistant provides program and administrative support to the Elon University Center for Access and Success (CAS). The Program Assistant will work for the four main initiatives including the Elon Academy, the Odyssey Scholars Program, First-Generation Support Services, and the Village Project. The Program Assistant is responsible for the overall day-to-day operations of the CAS, providing support for the staff and students within the office. The Program Assistant must be highly organized and efficient with the ability to balance multiple tasks and responsibilities. They must have strong critical thinking skills, the ability to exercise good judgment, and must maintain a high level of discretion and confidentiality. They must always maintain an intense focus on accuracy with excellent written, verbal, and interpersonal communication skills, and the ability to work independently and as part of a team. Occasional weekend and evening duties are required.
Benefits of Working at Elon University As an Elon University employee, you'll join an internationally acclaimed university with a commitment to fostering a thriving community. Ranked among the most innovative, creative and best-run universities in the nation, Elon's personal approach to education extends to employees, whose growth, professional development and success is a hallmark of our training and advancement opportunities.
Elon University's home is the charming town of Elon, North Carolina, a small, friendly community located a short distance from the beach and the mountains, and among the vibrant cities of Greensboro, Raleigh and Durham. In addition to the beautiful canopy of historic oak trees iconic to our campus, you'll find boundless opportunities for family-friendly recreation, cultural events and outdoor activities. Hiking, water sports, fine dining and entertainment are just a few of the many happenings in the Elon area, making the region one of the nation's premier travel destinations.
Employees at Elon enjoy a generous and comprehensive benefits package that includes:

• 28 annual days off, including holidays and vacation.
• Immediate tuition remission for employees.
• Retirement plan with an 8 percent contribution from the university.
• Immediate eligibility for health, dental and vision insurance, along with free acute care and lab services at our onsite Health & Wellness Clinic.
• Free use of campus fitness facilities.
• Free admission to musical and theater performances, guest speakers, religious and ethnic observances, recitals, art exhibitions, entertainment and our Division I Phoenix athletics.
  Eligibility for tuition remission at Elon for spouses, qualifying domestic partners and dependents begins at three years of service. After four years of employment, eligibility begins for participation in the Tuition Exchange, a national scholarship exchange program that enables dependents to enroll in nationally recognized partner colleges and universities.
  Elon values and celebrates the diverse backgrounds, cultures, experiences and perspectives of our community members. As an equal opportunity employer, Elon's principles of diversity extend to race and gender identity, age, disability status, veteran status, sexual orientation, religion, and other aspects of one's identity. At Elon, our employees respect human differences, passion for lifelong learning, emphasis on personal integrity and an ethic of service.
  Education Requirements
  Bachelors degree required.
  Degree/Major:
  Length of Experience:
  Supervisory Experience: No
  Supervisory Experience Detail
  No supervisory experience necessary.
  Special Skills or Experience
  Effective communication skills (written and oral).
  Ability to read, write and speak Spanish a plus.
  Knowledge of Excel, Powerpoint, Word,and database management.
  Special Instructions to Applicants
  Posting Date: 08/07/2023
  Closing Date:
  Open Until Filled: No
  General Purpose of Position
  The Program Assistant provides program and administrative support to the Elon University Center for Access and Success (CAS). The Program Assistant will work for the four main initiatives including the Elon Academy, the Odyssey Scholars Program, First-Generation Support Services, and the Village Project. The Program Assistant is responsible for the overall day-to-day operations of the CAS, providing support for the staff and students within the office. The Program Assistant must be highly organized and efficient with the ability to balance multiple tasks and responsibilities. They must have strong critical thinking skills, the ability to exercise good judgment, and must maintain a high level of discretion and confidentiality. They must always maintain an intense focus on accuracy with excellent written, verbal, and interpersonal communication skills, and the ability to work independently and as part of a team. Occasional weekend and evening duties are required.
  Essential Duties and Responsibilities
  Office
  • Act as the primary presence and resource for the Center for Access and Success, faculty, staff, and families include opening and closing office, and maintaining a professional work environment.
  • Manage the workflow for the Center.
  • Maintain records and databases of the Centers programs, activities, grants, and initiatives.
  • Handle correspondence with students, families, faculty, and staff.
  • Assist with reports for the Center.
  • Welcome visitors to the Center and answer questions regarding all initiatives in the Center to the best of their ability. The Program Assistant will defer to Elon Academy, Odyssey, First-Gen, or Village Project programs if additional information is required.
  • Coordinate event management logistics for meetings and events, including space reservations, set-up requests, catering orders, and media needs.
  • Coordinate Monthly meetings/lunch for the Center Staff.
  • Supervise student employees, manage the recruitment, marketing, hiring, training, supervision, and evaluation of student staff providing support and mentorship while encouraging professionalism in the workplace.
  Funding/Budget
  • Reconcile Procurement Card purchases, allocate receipts, reimbursements, and manage check requests for the Center.
  • Coordinate events related to the dissemination of information regarding the program as the center.
  • Manage educational stipend account balances ($2,000) for each Odyssey scholar (approximately 140 scholars).
  Communication
  • Collaborate and build relationships with campus partners to distribute information as necessary.
  • Update publications materials as needed.
  • Provide correspondence to acknowledge donors.
  • Update Center Website and Resources.
  • Assist with finding resources to provide Spanish translation for the Center for Access and Success programs.
  Events/Activities
  • Work with staff each program area to support, plan, and implement, year-round program; such as Elon Academy (recruitment, orientation, a few Saturday Programs); Odyssey (stipends, meals, graduation); First-Gen (celebration, graduations); and Village (Summer, assistance in recruitment of tutors) and new grant funded initiatives.
  • Assist with the summer day camps and residential programs related to the Center for Access and Success. This includes (but is not limited to) coordinating summer housing, meals, transportation, linens, supplies, etc. Assists with logistical preparation and implementation of Odyssey events (e.g., summer orientation)
  • Provide logistical support for programs, activities, initiatives and assessment of all Center for Access and Success events and programs
  • Participate in Center events and programs on an as-needed basis.
  Supporting the Mission
  • Maintain confidential files and information.
  • Support university events, including, but not limited to: Convocations, Commencement, Family Weekend, and events related to the CAS.
  • Performs other duties as required to ensure the quality and success of the program.
  Education and Experience
  Does this position require driving for the university? No
  Additional Information
  To apply, visit https://elon.peopleadmin.com/postings/9688
  Elon University is an equal employment opportunity employer committed to a diverse faculty, staff and student body and welcomes all applicants.
  Elon University has built a national reputation as a premier student-centered arts and sciences university that values strong relationships between students and their faculty and staff mentors. Elon is ranked among the top-100 National Universities by U.S. News & World Report, with a No. 1 ranking for excellence in undergraduate teaching and No. 9 for innovation. Global engagement is central to Elons experience and the Institute of International Education has ranked the institution No. 1 in the nation for study abroad for 16 straight years.In addition, Elon is the only university in the nation ranked in the top-20 by U.S. News for excellence in all eight academic programs "Focused on Student Success." Elons more than 7,000 students prepare to become the resilient, ambitious and ethical leaders the world needs, putting their knowledge into action on campus, in the community and around the globe.
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