EDMONDS PUBLIC FACILITIES DISTRICT (EPFD)/

EDMONDS CENTER FOR THE ARTS (ECA)

POSITION: Accounting Associate

EMPLOYMENT STATUS: Part-Time (10-15 hours per week), Variable Schedule, Non-Exempt

SALARY: Position Salary Range: $39,250-$47,840

($18.87- $23.00 per hour)

BENEFITS: This position is eligible for the following:

• 12 paid holidays per year

• Sick Leave in accordance with Washington State guidelines.

REPORTS TO: Accountant, Associate Executive Director

POSITION SUMMARY:

An Accounting Associate supports the functioning of organization accounting and operations. Accounting Associates are

efficient, detail-oriented and can demonstrate knowledge in the field of business and/or accounting. An Accounting

Associate prepares and processes the day-to-day accounting functions of ECA, compiles information and reviews for

accuracy and maintains records. An Accounting Associate supports the Accounting Department in the management of the

end of month/year cycle, and audit preparation. Like all employees at EPFD/ECA, Accounting Associates must collaborate

well with all team members and remain committed to EPFD/ECA’s mission, goals, and values.

An Accounting Associate at ECA is committed to justice, equity, diversity, and inclusion, and strives to continuously reflect

these values within both internal and external relationships. An Accounting Associate values a diverse team, is welcoming

of different perspectives and approaches, and makes sure that their colleagues and partners feel valued and empowered.

PRIMARY DUTIES AND RESPONSIBILITIES:

Accounting Support Functions:

• Process, prepare and record deposits, to include applying any applicable payments against accounts receivable.

• Code and enter accounts receivable.

• Process invoices and prepare checks for signature weekly. Verify that all appropriate backup and approvals are

present. Once signed, process for mailing and file backup.

• Code and enter organization credit card transactions, ensuring proper documentation is included for monthly

reconciliation.

• Enter journal entries as directed by Accountant and/or Associate Executive Director.

• Verify and post bank transactions including all funds received and disbursed while verifying account balances.

• Assist Accountant and/or Associate Executive Director with month-end reconciliation and reporting.

• Assist with reconciling monthly bank statements.

• Process monthly ECA B&O business taxes for review and associated journal entry.

• Effectively utilize electronic and hard copy records to identify and resolve discrepancies.

• Work with other departments on collection of unpaid invoices.

• Communicate with external and internal partners for invoice resolution.

• Maintain vendor and customer files, ensuring proper documentation is on file (e.g. W-9 form).

• Perform general office support like filing and other administrative tasks.

• Other projects as directed.

Knowledge, Skills, and Abilities:

• Knowledge of bookkeeping and basic accounting procedures.

• Excellent written and verbal communication skills.

• Computer literacy. Proficient in MS Office suite including MS Word, Excel, PowerPoint, Teams, and Outlook.

• Competency with Excel spreadsheets, intermediate level and above only.

_________________________Initials/Date 1
Accounting Associate- Updated January 2024

• Excellent customer service skills, including establishing and maintaining cooperative working relationships.

• Ability to maintain confidentiality and handle privileged information in a discreet and confidential manner.

• Must be able to organize and prioritize work, be proactive, take initiative, follow through, and simultaneously

manage multiple priorities to ensure goals are met in a timely manner.

• Excellent attention to detail required.

• Interest in and ability to work well in team setting, as well as independently; be flexible and adapt well to

different dynamics in a fast-paced work environment.

Education and Experience:

• Bachelor degree or Associate’s degree in a related field with up to two years of related work experience, or

equivalent combination of education and experience.

• Proven accounting experience, preferably as an Accounts Receivable or Accounts Payable clerk.

• Minimum one year applied QuickBooks or similar accounting software experience.

• Full understanding of 1099 processes and annual requirements.

• Non-profit experience preferred.

• Familiarity in governmental accounting, GASB, GAAP preferred.

Working Conditions:

• Prolonged periods of remaining in a stationary position in an office setting and constantly operating a computer.

• Ability to observe details at close range during computer use and document review.

• Repetitive use of hands and wrists on computers and telephones.

• The ability to communicate information and ideas so others will understand. Must be able to exchange

accurate information in these situations.

• Occasionally must be able to lift up to 40 lbs at a time.

SCHEDULE:

The Accounting Associate works a variable, yet flexible schedule Position requires reliable transportation and a valid

Driver’s License.

NOTE: This job description is not intended to be all-inclusive. All employees are expected to perform other duties to

meet the ongoing needs of the organization.

APPLICATION REQUIREMENTS:

Please send cover letter describing qualifications, resume, three references, completed EPFD/ECA Application Form

and Voluntary EEO Survey (available for download at https://www.edmondscenterforthearts.org/who-we-

are/employment) to careers@ec4arts.org OR Accounting Associate Search, Edmonds Center for the Arts, 410 4th Ave N,

Edmonds, WA 98020. No phone calls please.

Edmonds Center for the Arts is an Equal Opportunity Employer and is committed to advancing equity through our work and to becoming a more

inclusive organization. People of color and others with underrepresented identities are strongly encouraged to apply.

NOTE: Pursuant to the Immigration Reform and Control Act, all new employees must present acceptable documents verifying identity,

and authorization to be employed in the United States. Additionally, all applicants must possess a valid Driver’s License.

NOTE: An EPFD/ECA Application Form is required for all EPFD/ECA job openings. It is important that you review the application carefully. A

candidate may be disqualified due to an incomplete application form. Any individual requiring ADA accommodation during any part of the selection

process should advise EPFD/ECA of the need.

_________________________Initials/Date 2
Accounting Associate- Updated January 2024