Responsibilities

• Supply Chain Support: support of the supply chain team to improve the customer experience pertaining to the procure to pay process by
  • Support operations by managing goods receiving in the ERP as defined by management
  • Liaising between operations, procurement, and possibly vendors to resolve discrepancies promptly
  • Strong analytical skills with the ability to interpret data and generate actionable insights
  • Engage with accounts payable, operations and the procurement team as needed to resolve billing issues efficiently as a single point of contact for all parties
  • Excellent organizational skills with a keen eye for detail and accuracy
  • Work with the supply chain team to identify and improve the procure to pay process effectiveness and efficiency
  • Proven ability to multitask, prioritize tasks, and meet deadlines in a fast-paced environment
  • Manage open order follow up to ensure that sites are receiving goods as expected and escalate supply chain issues when identified 
  • Coordinate with site to ensure prompt receipt of services to ensure vendors are paid in a timely manner
  • Perform various administrative tasks such as data entry, record-keeping, and document management related to supply chain operations
  • Other duties as assigned by management
• Fleet Management: oversee all aspects of our fleet including but not limited to
  • Add/delete drivers as needed and serves as the point of contact for the EFM (Enterprise Fleet Management) client support
  • Monitor fleet activity, claims, receipts, and recalls ensuring compliance and efficiency
  • Review and approve maintenance requests
  • Manage vehicle monitoring system
  • Manage the ordering and disposal of vehicles per company policies 
  • Manage incident reporting; circulate tier incident reports and manage incident response procedures
  • Assign company vehicles at the discretion of management and manage vehicle shipping logistics.
  • Maintain and communicate fleet related policies
  • Manage insurance coverage for company vehicles

Qualifications & Experience 

• Associate degree in business, or relevant discipline preferred
• Experience in the procure to pay process
• 3-5 years of administrative, accounts payable or supply chain experience required
• Intermediate Excel skills required
• Exemplary organizational, planning and time management skills
• Excellent written and verbal communication skills
• Ability to collaborate, but also work independently
• Ability to manage complex and changing schedules
• Ability to prioritize tasks while maintaining efficiency and required deadlines
• Must be detail-oriented, while maintaining high level of accuracy, resourcefulness, and efficiency
• Proficient in all Microsoft Office programs including Outlook and Teams, with the ability to learn new computer-based software applications and programs