Job Summary
EB5 Capital is searching for an Executive Assistant who will be responsible for providing administrative and personal support to five (5) Senior Vice Presidents and the President of the company. The Executive Assistant helps the senior staff stay productive by taking care of basic and personal tasks, which frees up time for them to focus on their work. Our ideal candidate is an extremely service-oriented individual who is organized and excels at anticipating the needs of others. This role requires a well-rounded team player with excellent communication skills, strong writing skills, attention to detail, and the ability to handle multi-task and prioritize.
This position will be part of the Operations & Compliance team and reports directly to the Office Manager. The position, based in our Bethesda office, is on-site 9am-5pm M-Th and remote on Fridays. Some flexibility in hours and location will be permitted and will be discussed in the interview process.
Duties & Responsibilities

• Provide personal assistance to five (5) Senior Vice Presidents and the President;
• Coordinate personal trips and travel arrangements;
• Assist with administrative tasks such as paying bills, booking doctor’s visits, managing accounts, and the printing and preparation of forms;
• Manage professional calendars and schedule appointments;
• Arrange conference attendance and meetings;
• Run errands as needed, such as trips to the post office, bank, dry cleaners, etc.
• Research restaurants, events, and gifts for personal and business purposes;
• Assist with the planning and management of parties and personal events;
• Make bookings or purchases on behalf of the Senior Vice Presidents and the President;
• Prepare expense reports;
• Track deadlines and send reminders of important upcoming dates;
• Proactively recognize problems or inefficiencies and make recommendations;
• Maintain confidentiality, as this role is privy to confidential material;
• Performs additional or related duties as assigned.

Qualifications, Education, and Experience Requirements

• Bachelor’s degree preferred; candidates with Associate’s degrees will be considered.
• Prior experience working in an office setting or in an administrative role is required;
• Technologically savvy with a strong command of G-Suite and Microsoft Office;
• Demonstrates emotional intelligence, judgment, and discretion in all matters;
• Strong verbal and interpersonal skills in person, over the phone, and via email;
• Communicative, helpful, friendly, upbeat, polite, and confident;
• Service oriented, with the ability to understand customer needs and view things from their perspective;
• Must have excellent written skills and impeccable attention to detail;
• Strong organizational and time-management skills;
• Comfortable working with and respectful of people from different cultures and countries.

Other Information
EB5 Capital provides an excellent benefits package including generous paid time off, a hybrid work schedule, employer-sponsored medical, dental, and vision insurance, retirement plan matching & profit sharing, short-term and long-term disability, parental leave, and free parking.

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