Dykema Gossett PLLC, a leading national law firm, is recruiting for an Administrative Assistant - Cyber Security and Litigation (AA) in our Chicago office. Under the supervision of the Office Administrator, the AA assists attorneys and paralegals in providing quality legal services to clients including preparation of correspondence, legal documents, electronic and non-electronic court filings, etc. Maintains calendar, schedules and attends meetings, maintains files and anticipates attorney and client needs. Performs other administrative support duties as assigned.
LITIGATION DUTIES:

• Types, transcribes, revises, modifies and proofreads all correspondence, memoranda, notes, outlines, legal documents, charts, forms, etc., whether from drafts, originals or dictation.
• Files electronic and non-electronic filings with various courts.
• Prepares and submits conflict check forms, screening forms and new matter request forms through NBI. Sets up engagement letters.
• Establishes and maintains communications with experts, fact witnesses, investigators, in-house counsel, local counsel, and opposing counsel.
• Perform other responsibilities/tasks as requested.

CYBER SECURITY DUTIES:

• Assists with tracking client leads.
• Maintains AIG Expense Tracker.
• Perform other responsibilities/tasks as requested.

ADMINISTRATIVE DUTIES:

• Exercises independent judgment in determining priority levels of all work assigned on a daily basis. Assures that high priority items are completed in a timely manner.
• Maintains and coordinates attorneys' calendars, including scheduling and reminding attorneys of appointments and various other dates.
• Makes travel arrangements and prepares itineraries.
• Initiates or gathers pertinent materials needed for assignments from files, Records Department, Legal Information Services, etc.
• Maintains and organizes digital and hard files on request, working in conjunction with Records Department.
• Reviews and routes incoming mail not marked personal and confidential, if requested to do so. Prepares and processes outgoing mail, arranging for specialized mail or messenger services as required. Ensures all attachments, exhibits, and enclosures are included. Coordinates activities with Office Services, as needed.
• Answers and screens telephone calls. Assists callers independently on a regular basis. Exhibits the discretion to know when to contact the attorney concerning urgent or emergency calls and when to refer to another party.
• Enters and/or releases attorneys' time, if required. Maintains list of all current billing numbers for assigned timekeepers.
• Prepares and submits expense reports.
• Assists other Administrative Assistants with work overflow.
• Perform other responsibilities/tasks as requested.

Qualifications

• High school diploma or GED required; one to two years of post-high school education preferred.
• Minimum three to five years of legal support experience, with strong litigation skills, required. Experience in additional practice areas is a plus.
• Knowledge of state, federal and appeal court procedures, including Pacer and ECF filing procedures.
• Proficiency in Microsoft Office Suite, including Word (styles and tables), Outlook, Excel and PowerPoint. Knowledge of NetDocuments, Elegrity, LegalKey and Chrome River helpful.Ability to use a redlining tool.
• Excellent written (including via email) and verbal communication skills, including grammar, spelling and proofreading.
• High level of organizational skills, with ability to multi-task and independently meet deadlines.
• Ability to deliver superior, professional services to all internal and external clients.
• High degree of confidentiality regarding clients, guests, documents and conversations.
• Spanish speaking, with the ability to translate between English and Spanish, helpful.
• Flexibility to work overtime when required.
• Typing speed of 55 WPM or greater.

WHY YOU SHOULD APPLY
Dykema offers an excellent salary and benefits package, including transportation assistance.Dykema provides a professional, diverse, and collaborative workplace where all employees can thrive.Dykema has achieved and continues to participate in Mansfield Certification.Our work environment is business casual.
EEO STATEMENT
It is the Firm's policy to provide employment opportunities to qualified applicants and employees on an equal basis without regard to the individual's age, race, color, gender, sexual orientation, gender identity or expression, religion, national origin, marital status, domestic partner relationship, physical characteristics, disability, or other protected characteristics under applicable federal, state or local laws or ordinances.
Dykema will make reasonable efforts to accommodate the known disabilities of employees who are otherwise qualified to perform the essential functions of the jobs involved.
It is the responsibility of every individual concerned with personnel actions, including management, supervision, recruiting, compensation, benefits, promotions, work assignments, and training, to ensure that these activities are administered consistent with the Firm's goal of furthering the principle of equal employment opportunity.