Senior Administrative Assistant

Dunham Trust Company (DTC) offers a wide range of traditional trust services designed to meet virtually any client need, from custodial accounts and safekeeping of assets to family trusts, wealth management and investment options. Headquartered in Reno, Nevada, Dunham Trust Company was chartered in 1999. The firm also has executive offices in Loveland, Colorado and Las Vegas, Nevada.

Bring your drive and a great attitude to Dunham Trust Company, and you will have the opportunity to grow with us professionally, personally, and financially. You will be part of a company that promotes from within, cares about your success, and rewards longevity. 

This position is onsite in our Reno office.

Job Summary: (Purpose of Job)

The Senior Administrative Assistant serves as a primary resource for daily operations and provides administrative and business support in order to establish and maintain a smooth-running main office for DTC.

Essential Functions: (Primary responsibilities)

• Supervise team of Administrative Assistants, Receptionist and workflow;
• Proactively facilitates and manages administrative functions;
• Office management and organization;
• Manage Salesforce case workflow;
• Handle vendor, landlord, and property management communication;
• Coordinate client, staff and colleague meetings;
• Schedule seminars, luncheons, staff events;
• Process expense reports for staff;
• Manage corporate credit cards monthly reconciliation and submitting client expenses;
• Travel coordination for staff and Board of Directors;
• Support for IT, setup and configuration;
• The responsibilities listed are a general overview of the position and additional duties may be assigned.

Back-Up Functions: (Secondary responsibilities)

• Back-up Administrative Assistants and Receptionist

Education Required:

• Minimum high school diploma;

Experience Required:

• Two years of prior administrative/office management experience;
• Prior supervisorial and/or staff management experience;
• Proficient in MS Word and Outlook (PowerPoint & Excel preferred);
• Salesforce a plus;
• Prior trust office or legal experience a plus.

Special Skills Required:

• Excellent verbal and written communication skills with a pleasant phone manner;
• Exceptional organizational skillset;
• High attention to detail;
• Good written communication skills;
• Professional front-office manner with excellent client relations and customer service skills;
• Able to manage time and handle many priorities in a fast-paced office environment;
• Good problem-solving skills.

Dunham offers a complete benefits package to full-time employees who regularly work more than 30 hours per week. Interns and temporary employees are not eligible for these benefits.

Health & Welfare

Medical, Dental & Vision (choices vary by state)
Life and AD&D Insurance (company paid)
Short-Term & Long-Term Disability (company paid)
Long-Term Care Insurance (company paid)
Flexible Spending Plans (Medical and Dependent Care)
Employee Assistance Plan (company paid)
Domestic Partner benefits
Aflac

Other Great Benefits!

401(k) Plan with generous company match
Employee Stock Purchase Plan
Personal Time Off (PTO) and Holiday benefits
Education Assistance
Company-Sponsored Events
Monthly Company Luncheons
Company provided snacks!