Duke University:

Duke University was created in 1924 through an indenture of trust by James Buchanan Duke. Today, Duke is regarded as one of America’s leading research universities. Located in Durham, North Carolina, Duke is positioned in the heart of the Research Triangle, which is ranked annually as one of the best places in the country to work and live. Duke has more than 15,000 students who study and conduct research in its 10 undergraduate, graduate and professional schools. With about 40,000 employees, Duke is the third largest private employer in North Carolina, and it now has international programs in more than 150 countries.

Occupational Summary
Plan, implement and coordinate activities related to specific development programs. This position will provide an advanced level of direct administrative support to three Development Directors in the Pratt School of Engineering. This position will handle administrative duties, which include but are not limited to, arranging meetings, travel and events, recording gifts and pledges, drafting high level correspondence and briefings, conducting research, as well as providing technical and logistical support to the directors. This position will also work cooperatively with other Development Associates within the Office of Engineering Development and Alumni Affairs. This position will serve as program coordinator for the Pratt Parents Circle as well as the Pratt Board of Visitors meetings.

Work Performed

• Provide administrative support in the planning and implementation of programs that are aligned with development strategies. Serve as lead program manager for Pratt BoV meetings.
• Plan and implement appropriate activities for development, particularly as the lead for the Pratt Parents Circle program; receive and respond to requests for information and assistance from alumni and donors; contact alumni to request assistance in matters pertaining to development; participate in the identification, recruitment, and training of alumni committees. 
• Prepare development material to include writing and editing proposals, promotions materials and other materials for publication such as training aides, newsletters, summary articles, etc.; maintain liaison with appropriate service components for production. 
• Support the Director of the Annual Fund and Pratt’s major and principal gift team to include the writing of letters and the coordination special events. 
• Maintain liaison with other development staff, public relations personnel and other related areas to minimize duplication of efforts. 
• Set up and maintain varied office files of records, reports and correspondence required for reference and efficient operation of office. 
• Maintain Directors calendars including scheduling internal /external meetings, alerting the Director to important dates. Prepare and/or provide necessary documents for Director’s use in meetings. Attend meetings as requested to take minutes.
• Draft a wide variety of written materials including detailed individual prospect briefings, letters and internal and external correspondence. Gather information from faculty, administrators, academic units, and other colleagues to support the development of gift proposals.
• Develop the criteria, initiate the requests and follow up on reports required by the Directors. Verify the data and proof financial and fundraising reports after receipt. Research and investigate gift commitments using office files and the database and prepare reports. 
• Assist in the tracking of major gift proposals, endowment agreements and contact reports. Use the moves management database to enter moves and solicitations and check the accuracy of reports consisting of moves management data.

Perform other related duties incidental to the work described herein. 
The above statements describe the general nature and level of work being performed by individuals assigned to this classification. This is not intended to be an exhaustive list of all responsibilities and duties required of personnel so classified. 
Required Qualifications at this Level

Education/Training: Work requires communications, analytical and organizational skills normally acquired through completion of a bachelor's degree program. 
 
Experience: Work requires one year of experience in fund raising, alumni affairs, public relations, student activities, program administration or a related field to become familiar with activities involved in planning special events or programs. 
OR AN EQUIVALENT COMBINATION OF RELEVANT EDUCATION AND/OR EXPERIENCE 
 
Skills:  Successful candidates would be rated exceptional in the following areas:
• Organizational skills
• Critical thinking
• Team and relationship building
• Customer service 
• Communication Skills
• Interpersonal Skills (Initiative/Accountability)
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The intent of this job description is to provide a representative and level of the types of duties and responsibilities that will be required of positions given this title and shall not be construed as a declaration of the total of the specific duties and responsibilities of any particular position. Employees may be directed to perform job-related tasks other than those specifically presented in this description.
Duke University is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, or veteran status.
Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideas-an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values. 
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Essential Physical Job Functions
Certain jobs at Duke University and Duke University Health System may include essential job functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.

Minimum Qualifications

Education

Work requires communications, analytical and organizational skills normally acquired through completion of a bachelor's degree program.

Experience

Work requires one year of experience in fund raising, alumni affairs, OR AN EQUIVALENT COMBINATION OF RELEVANT EDUCATION AND/OR EXPERIENCE public relations, student activities, program administration or a related field to become familiar with activities involved in planning special events or programs.

Duke is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, or veteran status.

Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideas—an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.

Essential Physical Job Functions: Certain jobs at Duke University and Duke University Health System may include essentialjob functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.