School of Medicine

Established in 1930, Duke University School of Medicine is the youngest of the nation's top medical schools. Ranked sixth among medical schools in the nation, the School takes pride in being an inclusive community of outstanding learners, investigators, clinicians, and staff where interdisciplinary collaboration is embraced and great ideas accelerate translation of fundamental scientific discoveries to improve human health locally and around the globe. Composed of more than 2,600 faculty physicians and researchers, nearly 2,000 students, and more than 6,200 staff, the Duke University School of Medicine along with the Duke University School of Nursing, and Duke University Health System comprise Duke Health, a world-class academic medical center. The Health System encompasses Duke University Hospital, Duke Regional Hospital, Duke Raleigh Hospital, Duke Health Integrated Practice, Duke Primary Care, Duke Home Care and Hospice, Duke Health and Wellness, and multiple affiliations.

Occupational Summary 

Provide overall administrative management and coordination of various business-related functions including finance, budget, personnel, space and facilities planning, grant administration, academic support and policy interpretation and dissemination as the highest level business management administrator within a basic science department, with the scope and complexity in support of department chair and vicechairs. Supervise administrative staff. 

Work Performed 

• Plan departmental budget needs by analyzing program plans on both a short- and long-term basis including projecting possible levels of support from multiple sources of funding; confer with departmental chair, administration, and faculty to analyze and recommend priorities and goals for future department needs. Determine fiscal requirements, make projections and prepare overall departmental budgets; prepare financial statements reflecting status of programs and activities; ensure compliance with University policies and procedures. 
• Maintain interface with departmental personnel to coordinate operational activities to ensure adequate manning, space and facilities; direct the planning and coordination of purchasing, maintenance, construction and renovation activities for the department; administer a program of property management and accountability. Maintain liaison with all level of administration, faculty and outside organizations to coordinate departmental business, accomplish directives and facilitate the resolution of problems. 
• Supervise and coordinate work of designated employees, which typically includes departmental staff supporting business functions and may include divisional business management employees; manage personnel activities to meet University and departmental objectives in training, equal employment and pay, and wage and salary administration; advise on employment terms and appointment procedures of faculty as appropriate. Represent department chair in meetings and conferences and other affairs of an administrative nature. 
• Coordinate the compilation and preparation of operational and financial reports and analyses setting forth progress, adverse trends and appropriate recommendations. 
• Provide administrative direction and coordination in the formulation, interpretation and administration of current and long-range policies, procedures and programs. 
• Coordinate with staff other departmental activities including but not limited to student recruiting, departmental retreat, holiday party, department hosted conferences and symposiums, and interdepartmental gatherings. 

Perform other related duties incidental to the work described herein. 

The above statements describe the general nature and level of work being performed by individuals assigned to this classification. This is not intended to be an exhaustive list of all responsibilities and duties required of personnel so classified.

Minimum Qualifications

Education

Work requires a Bachelor's degree in Business Administration, Hospital Administration, Accounting or a closely related field.

Experience

Work requires a minimum of nine years progressively responsible OR AN EQUIVALENT COMBINATION OF RELEVANT EDUCATION AND/OR EXPERIENCE experience in administrative management, to include proficiency in budgeting, grants and contracts, personnel supervision and space and facilities management. A Master's degree in Business Administration, Hospital Administration, Accounting or a closely related field may substitute for two years of required experience.

Duke is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, or veteran status.

Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideas—an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.

Essential Physical Job Functions: Certain jobs at Duke University and Duke University Health System may include essentialjob functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.