POSITION SUMMARY

The Program Coordinator will support all departments and teams by performing various event management and administrative duties. This role will work independently, yet collaboratively, to ensure the smooth operation of various programs and events, contributing to the overall success of our organization. This role deeply enhances employee and customer experience, fostering a positive and uplifting environment.

HUMAN RESOURCES

• Identify opportunities to enhance employee engagement and satisfaction.
• Collaborate with HR to organize employee appreciation events, team-building activities, and wellness initiatives.
• Responsible for content, production, and distribution of the Company newsletter.
• Compile and maintain a monthly birthday/anniversary list to coordinate and oversee all monthly employee celebrations - birthdays, luncheons, and anniversaries.
• Assist with producing internal communications, events, and activities to keep employees informed and engaged with the business.
• Assist the Director of HR as the backup to travel management.
• Organize and create new hire onboarding orientations.
• Oversee the break room by stocking items, cleaning the coffee maker, and making popcorn.
• Receives, sorts, and distributes incoming daily mail.
• Order office supplies.
• Establish and maintain files and manage such records and files so they can be efficiently and easily retrieved.
• As needed, assist with front desk coverage, and review and update the employee telephone extension list.

INTERNAL COMMUNICATIONS AND SUPPORT

• Coordinate events for the “Customer Visit Program” by organizing and communicating with visitors on flight schedules, airport transportation, hotel/dinner reservations, evening activities, and meeting agenda topics.
• Plan, organize, and execute various internal and external events, including meetings, workshops, and social gatherings.
• Coordinate event logistics, including venue selection, catering, audiovisual equipment, and guest accommodations.
• Coordinate event agendas, timelines, and promotional materials to ensure successful outcomes.
• Lead organization, upkeep, set-up, and inventory of meeting rooms and training center.
• Assist with the preparation of training materials for sales and technical training sessions.
• Oversee onsite event coordination, manage registration, greet attendees, and address any issues or concerns that may arise.
• Evaluate event success and gather feedback for continuous improvement.
• Manage the promotional items program for both internal and external customers. Select items, monitor inventory, and request replenishment's as required.
• Support the marketing team in daily marketing tasks, including lead follow-up, literature, and fulfillment of promotional item orders.

GENERAL RESPONSIBILITIES

• Support continual compliance with ISO 9001 standards and procedures.
• Maintain a positive work atmosphere by acting and communicating in a manner that allows you to get along with customers, clients, vendors, co-workers, and management.
• Comply with any/all company safety and health rules and policies and promote safe work practices. Report any safety concerns to the supervisor/manager.
• Ensure compliance with departmental guidelines and company standards.

EXPERIENCE

• Two years post-high school education or at least three years of related field experience.
• Ability to handle multiple and varied projects to meet deadlines.
• Proven experience in administrative support, event planning, and project coordination
• Meet deadlines without compromising the quality of work.
• Proficient with Microsoft Office Suite and other software programs.

KEY QUALITIES AND SKILLS

• Strong organizational and time management skills with the ability to juggle competing priorities.
• Outgoing, people person with good verbal and written communication skills
• Positive attitude, proactive mindset, and exceptional interpersonal skills with a genuine interest in supporting and connecting with people.
• Excellent communication and the continued maintenance of relationships with all employees, team members, vendors, and guests
• Proactive attitude with the ability to take initiative, anticipate needs, and find creative solutions to problems.
• Reliable team player who can work independently and be a self-starter.
• Demonstrates a sense of urgency to complete tasks as appropriate.

A GREAT PLACE TO WORK FOR ALL! At DriSteem, our employees are our most important resource. That's why we offer comprehensive benefits and unique perks.

We care about your health by providing...

• A comprehensive health insurance plan
• Dental and vision insurance
• Flexible spending account
• A progressive wellness program for you and your spouse (including incentives)

We care about your well-being by providing...

• PTO and holiday pay
• Flexible work schedule
• Dress for the day (casual dress code)
• Free coffee and popcorn
• Employee discounts from our parent company - Aprilaire products
• Cell phone discount

We care when you need it most by providing...

• Company-sponsored short- and long-term disability plans
• Employee assistance program
• Identity theft protection
• Bereavement pay

We care about your financial wellness by providing...

• 401(k) with company match and generous profit sharing
• Free use of Spectrum Advisors – Financial Planning
• Three types of life insurance coverage
• Scholarship awards

We care about your growth by providing...

• Tuition reimbursement program
• Learning and development opportunities

We care about our community by...

• Giving back to a local charity through fundraising

Qualified candidates may send a resume to Human Resources, 14949 Technology Drive, Eden Prairie, MN 55344 or email . Fax: 952-229-3202.

EOE

Job Type: Full-time

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift
• Day shift

Ability to Relocate:

• Eden Prairie, MN 55344: Relocate before starting work (Required)

Work Location: In person