Only online application swill be accepted: https://www.governmentjobs.com/careers/downey

This is a Promotional and Openrecruitment to establish an eligibility list and fill vacancies. The eligibility list will be used to fill permanent vacancies which may occur during the life of the eligibility list. In a promotional and open recruitment, the promotional list shall take precedence. When the promotional list contains fewer than three eligible and willing employees, certification of additional ranks shall then be made from the open list.Positions in this classification are full-time 40 hours per week, 12 months per year.The recruitment process will consist of a written and an oral technical interview, which is tentatively scheduled during the weeks of June 10-28, 2024. Qualified applicants will be notified by email.

EQUAL OPPORTUNITY, TITLE IX, AFFIRMATIVE ACTION EMPLOYER

The Downey Unified School District does not engage in any employment practice that discriminates against an employee or applicant for employment on the basis of actual or perceived race, color, ancestry, national origin, religion, creed, age, disability (mental or physical), sex, gender (including pregnancy and childbirth), sexual orientation, gender identity, gender expression, medical condition, genetic information (including family and medical history), marital status, political affiliation, military and veteran status, or retaliation; or on any other basis as protected by state, federal or local law, ordinance or regulation, in its educational program(s) or employment. No person shall be denied employment solely because of any impairment which is unrelated to the ability to engage in activities involved in the position(s) or program for which application has been made. If you need a reasonable accommodation to participate in the hiring process, Downey Unified School District will provide you with one upon notice.

BASIC FUNCTION:

Under the general supervision of an assigned Administrator, performs a variety of technical duties related to the District’s fringe benefits program; assists in the coordination of the benefit’s annual open enrollment, maintenance of records, and material inventory related to District benefits. Process benefit insurance program for district employees and retirees, including health, dental, vision, and life insurance benefits. Plans, organizes, and implements benefit program procedures in accordance with District regulations, Federal and State laws, collective bargaining agreements, and contractual obligations with insurance providers. 

DISTINGUISHING CHARACTERISTICS:

This classification is an active participant in the District’s fringe benefit program. Performs technical work in the administration of employee benefits. This position is moderate in scope and complexity. An incumbent in this classification provides customer-responsive service to employees, retirees, insurance vendors, District administrators, and the public.

Performs various independent duties related to implementing the District’s fringe benefits program, explains available benefits options, and solves enrollment issues and eligibility requirements. E

Performs various technical clerical duties, data input, and record-keeping duties, including tying, filing, record-keeping, proofreading, ordering, and processing information. E

Plans and coordinates the annual open enrollment, including preparation of material for all employees, retirees, leave of absence, and COBRA participants. E

Prepares and maintains a variety of records, logs, and reports of a confidential nature. E

Researches, reviews, and corrects various information; verifies data for accuracy, completeness, and compliance with established procedures; inputs and retrieves computerized data. E

Receives application changes and inputs changes into the HRS payroll and online benefits systems. E

Contacts insurance carriers regarding employee claims and coordinates employee eligibility and payment computation for employee benefits and insurance programs with the payroll department. E

Coordinates with the Los Angeles County Office of Education (LACOE) and the District Financial Services in preparing and maintaining the District’s HRS benefits tables. E

Maintains the inventory of benefit material and literature and coordinates the ordering of materials for open enrollment as required. E

Processes and maintains 403(b) program with respect to eligibility, enrollment, and deletions; monitors TSA enrollments to ensure maximum contributions are not exceeded. E

Prepares and maintains various benefit records, databases, letters, and files related to employees on paid and unpaid leave of absence and their benefits. Notify employees of eligibility choices while on leave, updates all records, and provides information on District policies and procedures. E

Work in conjunction with a multitude of outside agencies to meet full compliance for ACA/HCR. E

Ensures that HIPPA, TEFRA, and MEDICARE policies and regulations, notification requirements and timelines are adhered to. E

Serves as a technical resource to the District Benefits Committee and works closely with District administration to provide data requested. E

Participates in the preparation of various technical guides, handbooks, written materials, and reports. E

Maintains knowledge of various employee benefit programs and related laws and regulations. E

Performs related duties as assigned.

Note: At the end of some of the duty statements, there is an italicized “E” which identifies essential duties required of the classification. This is strictly used in compliance with the Americans with Disabilities Act.

KNOWLEDGE OF:
Applicable Federal and State laws, rules and regulation related to benefit.
New developments pertaining to the Affordable Care Act, FMLA, Health Care Reforms, leave of absence, and COBRA.
General methods and practices, terminology, and procedures used in benefits administration, including insurance, enrollment, eligibility, and record-keeping functions.
Employee benefit packages and insurance programs.
Employee benefits enrollment practices and procedures. District policies, Collective Bargaining Agreements, and Personnel Commission Rules.
Data control procedures and data entry operations.
Record-keeping and filing techniques. Modern office practices, procedures, and equipment. Customer service skills and proven problem-solving techniques.
Interpersonal skills using tact, patience, and courtesy.
Operation of a computer and data entry techniques.
Oral and written communication skills.
Correct English usage, grammar, spelling, punctuation, and vocabulary.
ABILITY TO:
Perform a variety of duties related to the District’s benefits program.
Provide information and assistance to employees regarding benefit coverage and related procedures.
Interpret and apply technical information, laws, rules and regulations, and other guidelines pertaining to benefit administration.
Organize and maintain information, procedures, and forms.
Maintain confidentiality of privileged and sensitive information related to negotiations and District actions.
Operate a computer, assigned software, and learn to operate new software as needed. Perform basic mathematical computations.
Complete work with attention to detail and high accuracy while maintaining schedules and timelines.
Communicate effectively orally, in person, or on the phone and in writing.
Write clearly and concisely using proper grammar, punctuation, spelling, and sentence structure.
Follow oral and written instructions.
Gather, sort, and prepare reports.
Work independently with little direction.
Exercise good judgment.
Establish and maintain effective working relationships with coworkers and others.
Work in an environment where frequent and unexpected interruptions occur.Graduation from high school or equivalent. AA degree in business, public administration, human resources, or a closely related field is desirable. Two years of increasingly responsible experience in human resources, health insurance, or equivalent functions encompassing employee benefit plans. Experience in a public school district is highly desirable.

LICENSES AND OTHER REQUIREMENTS:

Valid California driver's license. Must be, and remain, insurable under the District’s vehicle driver’s insurance policy at the standard rate.