Location:
Medford, ORJOB SUMMARY:
This position will act as the administrative assistant to the department program(s) and handle all typical clerical duties, including communication, recordkeeping and representing the program in a positive manner. To accomplish these tasks, the Administrative Assistant works closely with the staff and administration of the program and the ESD.
DUTIES:
This is not an exhaustive or all-inclusive list of responsibilities, skills, duties or functions associated with the job.

• Acts as administrative assistant for program director/coordinator for the strand and coordinates clerical help when assigned, including scheduling travel arrangements.
• Maintains awareness of department, program, district, and school calendars.
• Coordinates meetings, programs, or events specific to the department by communicating, arranging, and organizing all components as directed.
• Participates on committees or as a member of a team or attends meetings as requested. May represent the department manager at meetings in person, online or phone based.
• Composes and prepares pertinent correspondence, reports, minutes, and memoranda in appropriate format, applying knowledge of established departmental procedures and functions.
• Ability to develop marketing materials, distributes flyers and other promotional materials. Ability to design, research, write and edit newsletters.
• Manages and tracks department credit cards & travel reimbursement.
• Performs bookkeeping according to established account classification for department or program strands in addition to budget management, including processing and tracking purchase orders, budget account code management and cost tracking.
• Assists to ensure proper tracking and monitoring of grants, and contracts and, subcontracts; establish and maintain related recordkeeping and reports.

Full job description is attached in Applicant Tracking.
Application Deadline: 05/16/22 at 5:00 pm
Starting Salary: $18.47 – $23.80