Job Title: Executive Assistant to CEO – Part-Time (24-28 hours per week)

Location: Hickory, North Carolina

Company: Gastroenterology Associates, PA

About Us:

Gastroenterology Associates, P.A. is a leading healthcare facility dedicated to providing high-quality medical services to our community. We specialize in all aspects of gastroenterology and our team is committed to excellence, compassion, and innovation in patient care.

Position Overview:

We are seeking a highly organized Executive Assistant to provide comprehensive administrative support to our Chief Executive Officer. The ideal candidate will have excellent communication skills, impeccable attention to detail, and the ability to thrive in a fast-paced environment. This role requires a high level of professionalism and integrity, maintaining confidentiality of sensitive information and overall system operations.

Responsibilities:

· Assist in the management of CEO calendar, including scheduling appointments, meetings, and travel arrangements.

· Prepare and coordinate materials for meetings and presentations, including recording of meeting minutes as requested.

· Screen and prioritize internal and external communications.

· Assist with special projects and initiatives as assigned by the CEO.

· Draft and edit correspondence, and other documents as needed.

· Assist with data management, data-entry and reporting.

· Maintain and update confidential files and records, ensuring accuracy and accessibility.

· Assist with new hire onboarding documentation, system data entry and record-keeping.

· Maintain and assist with primary source verification for licensed personnel.

· Assist with provider license renewals and reappointment documents.

· Coordinate and disseminate information regarding employee benefits.

· Assist with payroll processing.

· Maintain and update compliance reporting and update system(s) information as needed

· Handle sensitive information with discretion and professionalism.

Qualifications:

· Bachelor’s or Associate degree preferred, or equivalent experience in a professional setting.

· Proven experience as an executive assistant or similar role, preferably in a healthcare or professional services setting.

· Excellent organizational and time management skills.

· Strong written and verbal communication abilities including phone etiquette.

· Demonstrates ability to interact with others in a confident, professional manner.

· Commitment to excellence, performing duties at the highest level possible on a consistent basis.

· Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

· Knowledge of travel logistics

· Ability to multitask, think creatively and prioritize competing demands effectively.

· Discretion and confidentiality in handling sensitive information.

· Adaptability and willingness to take on new challenges.

· Flexibility in schedule for special projects and meetings as requested.

· Ability to decipher priorities and make sound judgment calls when needed.

How to Apply:

Please submit your resume and a cover letter outlining your qualifications and interest in the position though this site.

Gastroenterology Associates, P.A. is an equal opportunity employer and values diversity in the workplace. We encourage applications from all qualified individuals regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, or any other protected status under applicable law.

Job Type: Part-time

Expected hours: 24 – 28 per week

Schedule:

• Monday to Friday

Education:

• High school or equivalent (Preferred)

Experience:

• Executive Assistant: 1 year (Required)
• Healthcare Executive Assistant: 1 year (Preferred)
• Microsoft Office Suite: 1 year (Required)

Ability to Commute:

• Hickory, NC (Required)

Work Location: In person