SALARY

$68,416.10

POSITION SUMMARY

Under general supervision, provides administrative support in Talent Acquisition including recruitment and onboarding tasks. Individual must be able to multitask and maintain a customer centered approach while performing high volume assignments.

PRIMARY RESPONSIBILITIES

• Conducts interviewing and evaluation of candidates for employment, promotion, or transfer.
• Follows up with applicants in pending statuses to ensure the Authority receives items needed to complete the onboarding process in a timely manner.
• Ensures the completion of onboarding, which may include reference checks, background checks, and new hire paperwork.
• Maintains department documents, reports, and systems as assigned.
• Updates department records to ensure accurate information is maintained.
• Assists in maintaining various computer systems as utilized by department.
• Prepares and processes documents and reports relating to department personnel and distributes copies as needed.
• Assists in maintaining various computer systems.
• Performs related duties as assigned.

MANAGEMENT RESPONSIBILITIES

Reporting to this position are the following jobs:

Job Title

None

CHALLENGES

• Organizing and analyzing data from numerous and diverse sources.
• Monitoring budgets against actual financial activities.
• Balancing and prioritizing projects with competing levels of importance.

EDUCATION/EXPERIENCE REQUIREMENTS

• Bachelor's degree in Business Administration, Management, Human Resources or a related field, plus two (2) years of experience in an administrative position including project management, budget management, report preparation, and/or data analysis, or an equivalent combination of education and experience.

PHYSICAL REQUIREMENTS

• Requires remaining in a stationary position for extended periods of time and constantly operating a computer and other office productivity machinery.
• Service Area Requirement: Exempt (Non-Union) employees must live within the boundaries of the CTA Statutory Service Area either at the time of employment or within 6 months of beginning employment at CTA.

KNOWLEDGE, SKILLS, AND ABILITIES

• Detailed knowledge of office and administrative management policies and procedures.
• Detailed knowledge of report preparation methods.
• Working knowledge of the principles and practices of project scheduling and management.
• General knowledge of principles and methods of budget management.
• Strong computer skills, including Excel, Word, Access, and PowerPoint.
• Good verbal and written communicate skills.
• Good research and analytical skills.
• Good project management skills.
• Good organizational and attention to detail skills.
• Ability to prepare and maintain accurate logs, records, and reports.
• Ability to be a critical and independent thinker.
• Ability to take large amounts of raw data and synthesize in meaningful reports.
• Ability to maintain effective working relationships with staff at all levels of the organization.
• Ability to maintain confidentiality.
• Ability to represent the office with the highest level of professionalism.

WORKING CONDITIONS

• General office environment.

EQUIPMENT, TOOLS, AND MATERIALS UTILIZED

• Standard office equipment.
• Personal computer and related software.