Dirigo Safety is seeking an experienced professional to serve as an Office Assistant. We are an Auburn, Maine-based company that provides law enforcement training, consultation, policy development, and accreditation management services to law enforcement agencies throughout Northern New England. Additionally, Dirigo Safety has a Risk Management Solutions division that provides a variety of safety training to non-law enforcement commercial businesses of every type but especially, schools, financial institutions, medical facilities, and houses of worship.

Job Summary:

The Dirigo Safety Office Assistant plays a crucial role in the company's administrative framework, requiring diligence, professionalism, and adaptability. The ideal candidate thrives under pressure, maintains high levels of organization, and balances independence with teamwork. Attention to detail, discretion, and innovation are key qualities for success in this high-stakes environment. The role offers opportunities for personal growth and making a meaningful impact on the company's success. The organization has the right to change tasks as needed.

Core Responsibilities:

· Organize office and assist co-workers in ways that optimize procedures

· Sort and distribute communications promptly

· Create and update records ensuring the accuracy and validity of information

· Schedule and plan meetings and appointments

· Monitor the level of supplies and handle shortages

· Resolve office-related malfunctions and respond to requests or issues

· Coordinate with other departments to ensure compliance with established policies

· Maintain trusting relationships with suppliers, customers, and colleagues

· Perform receptionist duties when needed including classroom set up and clean up

Day-to-Day Activities:

A day in the life of our Office Assistant is diverse and engaging. Starting with the essential task of checking emails and voicemails, the assistant ensures that all time-sensitive communications are promptly addressed. This early morning routine sets the tone for a day filled with a wide array of responsibilities. From answering phones to setting up classrooms, making copies, participating in meetings, taking minutes, and entering data, the assistant plays a crucial role in the smooth running of our office. Their involvement doesn’t stop there; they are also tasked with compiling monthly reports, assisting with marketing efforts, and various other tasks that may arise throughout the day.

This position is perfect for someone who thrives in a fast-paced environment and enjoys a job where no two days are exactly the same. The ability to multitask, prioritize, and communicate effectively are key skills that will contribute to success in this role. If you are a proactive, organized individual with a passion for supporting and enhancing office operations, we encourage you to apply for this exciting opportunity to become a vital part of the Dirigo team.

Job Requirements:

· Proven experience as an office assistant, administrative assistant, or in another relevant administrative role

· Previous law enforcement administrative experience is given a priority but not necessary

· Knowledge of, or willingness to train in, marketing programs

· Working knowledge of office equipment

· Top-notch people & customer service skills

· Excellent organizational and time management skills

· Analytical abilities and aptitude in problem-solving

· Excellent written and verbal communication skills

· Proficiency in MS Office, Adobe, Survey Monkey, Canva

· Background check

Compensation:

· Salary Range $20-22 per hour

· One day a week work from home

· 80/20 Personal Health & Dental

· LTD/STD employer paid

· $50,000 life insurance employer paid

· $500 FSA Employer contribution

· 401K up to 4%

· Profit Sharing Plan

· 2-week PTO and all State Holidays

Job Type: Full-time

Pay: $20.00 - $22.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off

Schedule:

• 8 hour shift

Ability to Relocate:

• Auburn, ME 04210: Relocate before starting work (Required)

Work Location: In person