VISION:

Our Vision is to create a world-class health system to advance medicine and increase access for the communities we serve by empowering caregivers to heal through compassion, knowledge, innovation, integrated care and excellence.

POSITION SUMMARY:

The Project Coordinator, reports to and works closely alongside the Admin Project Manager. Responsible for supporting project management initiatives and project teams made up of internal and external resources to deliver business solutions and services to the department. Assists internal staff, external corporate departments to define project parameters and develop detailed project documentation to include business requirements, project plans, project schedules, workflow solutions and project status reports/communications. Relies on direction and mentoring from the project managers/project teams to plan and accomplish goals. Projects may vary to include the following: system implementations, internal/cross functional department process improvement initiatives. Develops partnerships with Hospital leadership to deliver value-add services to management and employees that reflect business objectives of the organization.

POSITION EDUCATION/ QUALIFICATIONS:

• Bachelor’s Degree in a related field (e.g. Business Administration, Organizational Development); equivalent and/or related experience is acceptable
• Advanced computer skills required with knowledge of Microsoft Office suite
• Excellent written and verbal communication skills required
• Bilingual: English/Spanish preferred

JOB KNOWLEDGE/EXPERIENCE:

• Minimum of 2 years project coordinator experience.

• Exceptional project coordination skills, the ability to track and coordinate complex projects and ability to lead multiple projects.
• High level of customer-centricity and organizational empathy.
• A demonstrated track record of successful cross-functional collaboration and relationship building.
• Ability to engage with leaders across the enterprise.
• Skill in establishing a balanced perspective on mission effectiveness and business results is critical.

POSITION RESPONSIBILITES:

• Promotes the facility mission, vision, and values by effectively communicating them to others. Considers mission, vision, and values in developing programs, practices and development opportunities.

• Coordinate and arrange meetings/events, prepare agendas/itineraries, reserve and prepare facilities, and record and transcribe meeting minutes.

• Oversee current projects/initiatives and coordinate with all team members to keep workflow on track to observe deadlines, monitor, and track and manage project budgets in collaboration with the Project Manager at each phase of project/initiative implementation.
• Assists with management of all aspects of assigned projects throughout the development project lifecycle including project scope, schedule, resources, quality, costs and change.
• Contributes to the development and maintenance of detailed project plan to include milestones, tasks, and target/actual dates of completion.
• Revises project plans as appropriate to meet changing needs and requirements as directed.
• Prepares and submits project status reports to management.
• Develops process workflows as it relates to assigned projects and/or to support internal process improvement initiatives, with appropriate guidance.
• Interfaces, when appropriate, with all areas affected by the project to include internal subject matter experts and external corporate departments.
• Other duties as assigned.

LINES OF RESPONSIBILITES:

(Chain-of-command)