VISION:

Our Vision is to create a world-class health system to advance medicine and increase access for the communities we serve by empowering caregivers to heal through compassion, knowledge, innovation, integrated care and excellence.

POSITION SUMMARY:

The Project Coordinator (PC) provides coordination for apprenticeship training and certification within the Apprenticeship Program, promotes, and coordinates apprenticeship training in accordance with predetermined standards. Provides a linkage between industry standards, training providers, employers and apprentices, and carries out specific related functions under the legislation and regulations respecting the designated trades and corresponding apprenticeship programs. Conducts apprenticeship training needs assessments with industry, communities, training providers and intergovernmental agencies, ensures high quality training and promotes the apprenticeship and certification opportunities to diverse audiences. Coordinates and administers apprenticeship agreements and examinations, advises apprentices and employers of their rights and responsibilities under relevant legislation and regulations regarding apprenticeship programs and investigates matters of non-compliance under the legislation.

POSITION EDUCATION/ QUALIFICATIONS:

• Bachelor’s degree from an accredited university is required

• Ability to read, analyze and interpret complex documents.
• Ability to respond effectively to sensitive inquiries or complaints.
• Ability to draft plans using original or innovative techniques or style.
• Ability to communicate effectively verbally as well as through written & electronic communication.
• Ability to make effective and persuasive speeches and presentations on complex topics to top management, public groups, and/or staff.
• Ability to perform complex tasks and to prioritize multiple projects.
• Ability to investigate and analyze information and to draw conclusions.
• Ability to gather data, compile information, and prepare reports.
• Strong interpersonal and communication skills and the ability to work effectively with a wide range of constituencies in a diverse community.
• Ability to attain performance levels and meet goals and objectives in a work environment characterized by constant change and demanding workloads.
• Two (2) years of experience related to the duties and responsibilities specified, or an equivalent combination of education and experience.

• Bilingual in English and Spanish preferred

JOB KNOWLEDGE/EXPERIENCE:

• Exceptional coordination skills, the ability to track and manage complex processes, and a desire to coordinate multiple projects simultaneously.

• Experience in training coordination, production and marketing
• Knowledge of local, state, and federal laws related to the program; of public administration and management techniques; of statistical analysis processes; of budget processes; of research techniques; of training and marketing techniques; and of program management processes and techniques.
• Proven ability to effectively interface with a variety of people; be flexible to changing work priorities; and work well under stressful situations.
• Demonstrated strong organizational, communication, leadership, problem solving, and time management skills.
• Technologically competent, including the ability to use grants management software to record and evaluate grantee partner reports, as well as, proficient with Windows, Microsoft Word, Excel, etc.

POSITION RESPONSIBILITES:

The following duties and responsibilities represent the essential functions of this job that an individual must be able to perform with or without a reasonable accommodation:

• Promotes DHR’s mission, vision and values by effectively communicating them to others. Considers mission, vision and values in developing services, standards and practices.

• Assists in coordinating projects within the department and administrative support staff, and external entities as assigned to make the best use of company resources.
• Provides support for apprenticeship programs, including attendance, the distribution and collection of evaluations, instructor disclosures, and commercial support acknowledgment.
• Works with administrators, directors and other staff to evaluate the return on investment and impact of apprenticeship programs and grants.
• Coordinates the Steering Committees designated to guide on apprenticeship program activities; including compiling agenda material, accurately documenting minutes following regulatory requirements, complaining follow-up memos and communications of information between medical staff departments, clinical service areas and administration.
• Provide a structure for community engagement that allows each apprenticeship program to meet desired outcomes and to fulfill long-term impact goals.
• Develops and supports a broader collaboration with community partners in developing joint apprenticeship programs and grant opportunities.
• Complete impact reports for our partners, grantors, and administrators by working with teams to track outcomes on outreach events.
• Provides detailed, consistent, and accurate consultation and technical assistance to organizations and surveyors regarding survey procedures and processes and standards interpretation; activities include frequent telephone and email contact and other written communication.
• Review guidelines for all grant proposals and reports to make sure all submissions are accurately formatted and include all required information, including budgets and materials

• Develops mechanisms to track the implementation of each apprenticeship program and distributes appropriate program reports outlining the implementation, status updates and resulting outcomes.

Note: Duties and responsibilities are not all inclusive and may change at any time, with or without notice. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

POSITION-SPECIFIC COMPETENCIES

• Adaptability - Adapts to changes in the work environment; manages competing demands; changes approach or method to best fit the situation; and deals with frequent change, delays, or unexpected events.
• Analytical - Synthesizes complex or diverse information, collects and researches data, and uses intuition and experience to complement data.
• Business Acumen - Understands business implications of decisions and aligns work with departmental and/or organizational goals.
• Change Management - Develops workable implementation plans and communicates changes effectively.
• Initiative - Seeks increased responsibilities, takes independent actions and calculated risks, effectively identifies new opportunities and challenges, and determines how to facilitate positive outcomes.
• Innovation - Displays original thinking and creativity, meets challenges with resourcefulness, develops innovative approaches and ideas, and presents ideas and information in a manner that gets others’ attention.
• Interpersonal skills - Focuses on solving conflict, not blaming others; maintains confidentiality; listens to others without interrupting; keeps emotions under control; remains open to others’ ideas; and tries new things.
• Judgment - Displays willingness to make decisions, exhibits sound and accurate judgment, supports and explains reasoning for decisions, includes appropriate people in decision-making process, and makes timely decisions.
• Motivation - Sets and achieves challenging goals, demonstrates persistence and overcomes obstacles, measures self against standard of excellence, and takes calculated risks to accomplish goals.
• Multitasking - Displays an ability to handle multiple tasks in an efficient and timely manner.
• Project Management - Develops project plans; coordinates projects, communicates changes and progress, completes projects on time and within budget constraints, and manages project team activities.
• Research - Identifies relevant sources of information, synthesizes data into meaningful terms, and presents interpretation of findings.
• Strategic thinking - Develops strategies to achieve organizational goals, understands organization’s strengths and weaknesses, analyzes market and competition, identifies external threats and opportunities, and adapts strategy to changing conditions.
• Training - Aligns objectives with organizational goals, prepares for instructional delivery; and facilitates participant learning, evaluates training effectiveness.

LINES OF REPSONSIBILITES:

(Chain-of-command)