We are looking for a competent Office Assistant to help with the organization and running of the daily administrative operations of the company. The ideal candidate will be a hard-working professional able to undertake a variety of office support tasks and work diligently under pressure. This person will be comfortable working with a high degree of attention to detail and discretion as well as incorporating new and effective ways to achieve better results.

Responsibilities

• Be at work at their scheduled time, Monday thru Friday (Full-Time - 40 hours/week)
• Perform receptionist duties; common office functions - Greet guests, answer phone calls/emails, sort mail, data entry, spreadsheet upkeep, standard office upkeep.
• Maintain high office organization & superior attention to detail.
• Prepare accurate bank deposits.
• Thoroughly oversee A/R report on a daily basis.
• Accurately assist with collections.
• Conduct marketing strategies.
• Accurately conduct and follow-up with scheduling - tasks, work/job schedules, equipment maintenance, vehicle inspections and registrations.
• Maintain company vehicles and machines maintenance & repair logs up to date.
• Accurately tracking, logging & updating vehicle inspections, registrations, and insurance dates & related documents on a daily basis.
• Establish positive customer relationships.
• Be completely knowledgeable, accountable, and responsible of office schedules, appointments, follow-ups, due dates, expiration dates, etc.
• Align work orders with invoices on a weekly basis.
• Implement marketing ideas, ads, posts, etc.
• Oversee all insurance policies.
• Track license renewal dates for drivers.
• Support office staff and Team Leaders.
• Check & order fuel for field teams.
• Complete other projects deemed necessary by supervisor.

Skills

• Fast-Learner
• Proven experience as a back-office assistant, office assistant, or in another relevant administrative role
• Knowledge of “back-office” computer systems (ERP software)
• Knowledge of office equipment and programs
• Thorough understanding of office management procedures
• Excellent organizational and time management skills
• Analytical abilities and aptitude in problem-solving
• Excellent written and verbal communication skills
• Proficiency in MS Office
• Able to take initiative and be resourceful
• QuickBooks experience preferred but not required
• Able to work under the direction of a busy boss
• Able to work under limited supervision with high level of accuracy

Job Type: Full-time

Pay: $18.00 - $20.00 per hour

Expected hours: 40 per week

Benefits:

• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Application Question(s):

• On a scale from 1 to 10 - How detailed in your work are you?

Education:

• High school or equivalent (Required)

Experience:

• QuickBooks: 1 year (Preferred)
• Microsoft Office: 2 years (Required)
• Office: 2 years (Required)

Ability to Relocate:

• Ste B Richland Hills, TX 76118: Relocate before starting work (Required)

Work Location: In person