Designer Greetings is a leader in the industry with an extensive greeting card line, stationary and custom products in the United States. Designer Greetings is virtually unrivaled in terms of quality, value and depth, with more than 22,000 every day and seasonal designs. Our company has been of a fast growth and has been growing exponentially!

Our company is looking for a Logistics Administrative Assistant Specialist that is well organized, goal oriented, and has excellent communication skills with all levels of employees to join our in-house agency team. In this role you will be working directly with the Senior Project Manager.

Logistics Administrative Assistant (full time) is responsible for order fulfillment from inception to delivery for large chain customers. This person will communicate with independent sales representatives, internal and external logistic partners as well as internally working with the billing, warehouse, purchasing and art departments. Must pay attention to detail regarding customer requirements for shipping and receiving of the purchases.

JOB REQUIREMENTS

· Review and process client POs (orders).

· Plan and execute the transportation of goods from our building to the final destination by following the guidelines provided to us in the Client’s Routing/Vendor Guides. Each client will have a different set of guidelines to follow and we work with multiple logistics and transportation companies.

· Responsible for reading through Vendor and Routing guides and adhering to customer shipping requirements regarding product labeling, packing and shipping.

· Create custom carton/shipping labels according to client guidelines.

· Work with internal departments to coordinate order fulfillment and shipment.

· Update and maintain daily logs tracking all internal orders along with the arrival of custom product and provide a status update on arrivals and delays. Delays must be communicated to Senior Project Manager on a daily basis.

· Create Bill of Ladings based on specifics stated by the client’s guidelines.

· Update/input product information into customer portal/spreadsheet.

· Upload pricing and descriptions pre-billing.

· Review all invoices against original PO prior to shipment for accuracy.

· Create custom packing slips as necessary.

· Assist the Senior Project Manager with daily tasks and projects that may include but not limited to updating spreadsheets with inventory, putting together spreadsheets for analysis, sending out samples, and updating internal summaries for Vendor Guides from various companies.

SKILL REQUIREMENTS

· MUST be proficient in MS Excel

· Works well under tight deadlines in a fast-paced environment

· Works well alone or in a team environment

· Must be able to adapt to changes

· Effective problem-solving skills

· Customer Service back ground a plus but not needed

· Extreme Attention to Detail is a MUST

· Proficient in MS Office Suites

· Data entry and light analytics

Job type: Full-time

Job Type: Full-time

Salary: $18.00 - $22.00 per hour depending on experience

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Education:

• College Diploma

Experience:

• Customer service: 1 year Preferred
• Logistics: 1 year Preferred

Work Location: One location

Job Type: Full-time

Pay: $18.00 - $22.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• Day shift
• Monday to Friday

Experience:

• Customer service: 1 year (Preferred)

Ability to Commute:

• Edison, NJ 08817 (Required)

Ability to Relocate:

• Edison, NJ 08817: Relocate before starting work (Required)

Work Location: In person