Description

DAYSPRING ACADEMY

Human Resource Manager

| Job Description

OVERVIEW

This position is responsible for coordinating the recruitment, onboarding, benefits, training, and

policies & procedures processes at Dayspring Academy.

RESPONSIBILITIES

Recruitment Responsibilities

• Establish a recruitment and hiring program; be a resource to Principals/Supervisors on the hiring process and candidate selection.
• Ensure job requirements and employee job descriptions are updated and current for all positions.
• Post job ads for employment vacancies (on the website and through outside sources such as Handshake.com, Indeed.com, and other recruitment sites).
• Work with colleges and universities to recruit graduates, including HBCUs; register and submit job openings.
• Verify employment experience and reference checks of potential new hires.
• Ensure new hires pass the Pasco County School District’s background screening.
• Coordinate the internal job application process.
• Prepare and distribute the annual Intent to Return form.

Onboarding

• Set up new hires inPaylocity/HR, Payroll system to begin the hiring process.
• Send welcome email and online onboarding information email to new hires.
• Process new hires through Paylocity.
• Coordinate applicant fingerprinting process and clearance and maintain records for all employees.
• Ensure new employees are authorized through the E-Verify process.
• Prepare employees for assignments by establishing and conducting new employee orientation and training, including but not limited to:
• Equal opportunity
• Sexual harassment
• Drug, and Alcohol policy
• Discrimination/Inclusion policy, and procedures to report discrimination
• Safety in the workplace; workplace accident reporting
• Security/Safety
• Ethics
• FMLA

Training

• Prepare training materials, schedule classes, and conduct annual employee training sessions, including: 
• New employee training
• Office staff training
• Principals/Supervisors HR/policies & procedures training
• Supervise the following training programs: 
• CPR training
• Clinic training
• Guest Teacher training

Benefits Management

• Maintain employee insurance benefits program to include:
• Preparing annual insurance census and submitting census to the insurance broker.
• Negotiate rates with the insurance broker.
• Present insurance options annually to Administration.
• Coordinate employee insurance benefits educational sessions.
• Confirm all health insurance enrollments.
• Process all health insurance changes and terminations.
• Confirm with Proliant that COBRA has processed all FT employee terminations.

Compensation

• Verify employee salary rates and changes in employee salaries with CEO/CFO and communicate this information to the payroll department.
• Maintain pay schedules by conducting an annual review of district and state salary structures.
• Maintain a compensation plan monthly. 
• Maintain teacher supplemental pay analysis.
• Maintain guest teacher pay analysis to remain competitive.

Compliance/Records Management/Data Entry

• Ensure legal compliance by monitoring applicable human resource federal and state requirements and updating the Administration about these requirements, including but not limited to:
• EEOC
• FMLA
• ADA
• ACA
• Wage and Hour law 
• Maintain appropriate records and DOL job-related postings (federal and state) at each location; update as required.
• Maintain personnel information records following federal, state, and District guidelines.
• Update District’s MUNIS database with all HR employee records, including adding new employees, position changes, and terminations.
• File amendments and other documents to personnel files.
• Review District fingerprint clearance information every Aug and Jan to ensure compliance.

Policies and Procedures

• Ensure job evaluations are being conducted school-wide as required and notify Administration when they are not.
• Maintain and update the Employee, Learner, and Volunteer handbooks.
• Maintain management guidelines by preparing, updating, and recommending to the Administration HR policies and procedures.

Additional Responsibilities

• Maintain teacher certification records; coordinate with District HR and Administration on teacher certification compliance.
• Coordinate District annual audit; compile HR audit documents.
• Report annual teacher Out of Field information following District guidelines.
• Prepare, distribute, and report annual employee surveys.
• Report workplace accidents as required following Workers Comp guidelines.
• Coordinate all workers comp claims and reporting with the insurance company and assist employees requiring medical care under workers comp.
• Review all DOE correspondence and respond as required.
• Review and respond to all state reemployment requests and correspondence; participate in the appeals process as required.
• Verify payroll for each pay period.
• Prepare, with the admin team, and distribute annual End of Year checklists to principals.
• Prepare annual school and employee work calendars.
• Coordinate updates and publication of the Learner/Parent handbook with the principals and the CEO.
• Prepare and coordinate the annual employee service award program.
• Submit updates to the HR website pages.
• Maintain professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies.
• Assist with school productions and events by working each event.
• Other projects as requested

Requirements

EDUCATION/QUALIFICATIONS

REQUIRED EDUCATION/EXPERIENCE:

• Bachelor of Arts in Business or related field plus 2 years of extensive HR experience
• SHRM-SCP Certification

QUALIFICATIONS

• Ability to accomplish projects with minimal supervision
• Ability to manage multiple projects and work assignments
• Excellent communication skills, including writing, proofreading skills, and public speaking 
• Excellent interpersonal skills both in person and by phone, with a high level of professionalism
• Excellent customer service ethic and high expectations for quality
• Member of the Society of Human Resource Management (SHRM) or other national human resource organization
• Must be able to work some nights and weekends