Project Administrator (Operations Success Manager)

Job description

• Manage timely submission of payroll
• Create and manage change orders (CO’s) in Procore.
• Assist Operations and AP with PO issues, PM issues, credits, etc.
• Ensure operational expenses are completed thoroughly and timely.
• Initiate close-out for jobs. Make certain all committed costs are cleared, POs are closed and forward to accounting for follow up.
• Attend Project Meetings for records, meeting notes, and manage follow-up items.

• Assist PM's and Field Foreman with submittals (coordinate and keep accurate logs).
• Distribute approved submittals to PM, Foreman, vendors, etc.
• Coordinate operation and maintenance manuals for approval by owner.
• Write PO’s with PM's direction. Update PO’s as needed.
• Obtain local certifications, licensing, and permits in an organized fashion.
• Set up out-of-town accommodation for jobs and certifications requiring travel.
• Maintain files for credits returned and work with AP/vendors to ensure proper credits.
• Track tools and equipment for asset management and billing purposes.
• Assist field foreman in ordering material and supplies.
• Maintain records and receipts for petty cash purchases.
• Assist Client Success with documentation of site meetings.
• Collaborate Marketing efforts with Marketing Specialist.
• Lead support efforts with non-profit organizations.

• Must have effective communication skills both written and verbal.
• Have good organizational skills.
• Be detailed-oriented.
• Ability to work with and maintain confidential information.
• Working knowledge of Word, Excel, and Outlook.
• Experience in or aptitude to learn various software and programs driving operational processes (Great Plains, Procore, MobileTech, Adobe, Microsoft Project, etc.)
• Strong work ethic and able to work independently.
• Experience in Construction projects a plus.