JOB TITLE : HR Assistant DEPARTMENT : Human Resources REPORTS TO : Director, HR & Administration FLSA STATUS : Non-Exempt Summary : The HR Assistant is responsible for providing a range of support to CTIA’s Human Resources department.

In this role, you will perform a variety of personnel-related administrative tasks including compliance, onboarding / offboarding, HRIS database administration, and maintenance of personnel files.

This position requires excellent organizational skills and the ability to work in a fast-paced work environment. You must be able to multi-task and have exceptional written and oral communications skills.

This position reports directly to the Director, HR and Administration. Essential duties and responsibilities include the following (other duties may be assigned) : Compliance Responsibilities :

• Work with HR Director to compile and file EEO-1 Report
• Submit exemption status for DC Parking Cash-Out as needed
• Ensure proper HR documentation / paperwork has been filed in personnel files to ensure successful HR Audit results.
• Prepare and distribute Wage Acknowledgment forms to employees via Paycor
• Prepare monthly Department of Labor Bureau of Labor Statistic report as needed
• Prepare annual OSHA Report of Work-Related Injuries

HR & Administrative Support :

Manage CTIA’s Onboarding, Orientation, and Mentorship Program in collaboration with IT, Accounting, and Hiring Managers.

Maintain a thorough pre-hire checklist to ensure a smooth onboarding and offboarding process.

• Provide assistance, support, training, and troubleshooting to employees in Paycor. Identify new features and improvements to maximize the system’s capabilities.
• Work with HR Director in completing and submitting responses to annual Salary Benchmarking and CEO Compensation surveys.
• Manage generating payroll timesheets and update changes in office hours as required. Review for accuracy and compliance to leave policy.
• Provide assistance to the HR Director and IT Department with testing of in-house review system prior to system going live for mid-year and year-end review process.
• Code and process invoices for expenses relating to the admin department cross checking to ensure bills are being processed on a monthly basis.

Follow up with vendors as needed when invoicing has been delayed.

• Provide administrative support, expense report management, and calendar activities for the HR department as required.
• Act as primary back-up support with regard to Benefit administration Benefits enrollment, termination, and invoice approvals.
• Take on special assignments as assigned.

Supervisory responsibilities : N / A Competency : To perform the position successfully, an individual should demonstrate the following competencies : Project Management - Coordinates projects in a thorough and detailed fashion.

Customer Service Responds to requests for service and assistance in positive and friendly manner; consistently meets commitments.

Interpersonal Skills - Maintains strict confidentiality. Written Communication - Writes clearly and informatively; edits work for spelling and grammar;

able to read and interpret written information. Teamwork - Contributes to building a positive team spirit and is willing to assist others as needed.

Planning / Organizing - Prioritizes and plans work activities; Uses time efficiently. Professionalism - Approaches others in a tactful manner;

Reacts well under pressure; Treats others with respect and consideration regardless of their status or position. Quality - Demonstrates accuracy and thoroughness.

Attendance / Punctuality - Is consistently at work and on time; Arrives at meetings and appointments on time. Dependability - Follows instructions and actively ask questions, responds to management direction.

• Qualifications : 3 years general HR experience preferred. Must be detail oriented; highly organized; ability to multitask;
• ability to maintain confidentiality. Knowledge : Previous experience dealing with HR compliance desired I-9 documentation, processing of FMLA requests;

and EEO-1 filing. Must have familiarity with office procedures, policies, and practices. Experience with Paycor strongly desired.

Education and / or experience : B.A (or B.S.) preferred. 3 years previous administrative and HR experience desired. Computer skills : Experience in Microsoft Office, with advanced experience in Word, Excel, Outlook, and Powerpoint.

Previous HRIS experience required; Paycor experience strongly desired. Language skills : Detail-oriented with knowledge of grammar and punctuation.

Proficiency in proofreading skills and strong communications skills are required. The ideal candidate must have exceptional written and oral communications skills.

Public speaking and strong presentation skills desired. Physical demands : Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Ability to sit and use a computer for long periods of time. Able to lift 10-15 lbs. Work environment : The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually quiet.

Candidate must be flexible to work overtime if needed. Location : CTIA is currently operating on a hybrid work schedule with in-person requirements on Tuesdays, Wednesdays, and Thursdays.

Last updated : 2024-05-12