The Crowne Plaza San Antonio Airport hotel is looking for a friendly Sales Admin to join our Sales team who genuinely enjoys being around people and can manage multiple tasks at once. The candidates must have a professional appearance and experience in customer service, preferably in event planning and catering within the hospitality service industry.

This is a full-time position, generally working from Monday through Friday; however, must be available to work weekends as needed.

Principal Responsibilities:

Provide administrative support to the Director of Sales and Food and Beverage Department in coordinating and disbursing information related to banquet sales and event planning.

Essential Functions:

• Data entry using computer applications. Examples include correspondence, reports, marketing pieces, direct mail, contracts, internal forms, schedule of events, report of conventions, histories, typing annual/trimester reviews.
• Copying and distribution of internal/external letters, forms, bookings, contracts, resumes, room lists, schedules, and mail.
• Special projects as required include the following: Incentive Manual, D-base reports, creating and updating forms and correspondence.
• Email correspondence directed by managers as needed.
• Filing, faxing and distribution of incoming mail.
• Maintenance of computer data for Sales Department including updating and troubleshooting.
• Analysis of weekly correspondence and Holiday Analysis Report.
• Prepare and process purchase orders and check requests.
• Maintain personnel files, including time and attendance records.

Physical Requirements:

Below is a listing of the physical requirements for the standard performance of this job:

Frequency Key: Rare, Occasional, Frequent, or Constant

Physical Activity Frequency

• Sitting Frequent
• Walking, Standing Frequent
• Climbing Stairs Occasional
• Crouching/Bending/Stooping Occasional
• Reaching Frequent
• Grasping Frequent
• Pushing/Pulling Frequent
• Near Vision Constant
• Far Vision Constant
• Hearing Constant
• Talking Constant
• Smelling Rare
• Lifting/Carrying (20 lbs.) Occasional
• Travel Rare

Other Duties:

Assimilate into the Avalon culture through understanding, supporting, and participating in all elements of corporate policies. Demonstrate working knowledge of the service standards.

Regular attendance in conformance to the standards, which Avalon may establish from time to time, is essential to the successful performance of this position.

Specific Knowledge, Skills, and Abilities

The individual must possess the following knowledge, skills and abilities and to be able to explain and demonstrate that he or she can perform the essentials functions of the job, with or without reasonable accommodation.

• Basic mathematical skills
• Computer literate to create special forms
• Ability to speak the English language to effectively communicate with customers and hotel team members
• Interpersonal skills to provide overall guest satisfaction

Qualifying Standards:

Education

High School graduate or equivalent required.

Experience

One to two years of prior event planning and catering experience is preferred, within the hotel service industry.

Licenses or Certificates

None.

Grooming

All team members must maintain a neat, clean, and well-groomed appearance (specific standards available).

Other

Applicants with additional language skills preferred.

The ideal candidate will put pride in their work, be reliable, and be friendly and professional at all times. Due to the cyclical nature of the hospitality industry, employees may be required to work varying schedules to reflect the business needs of the hotel.

Candidates selected for further consideration will be contacted within two weeks of the closing date of this ad.

We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, age, color, religion, sex, national origin, disability status, protected veteran status.

Avalon Hospitality Group operates the hotel. When you join the Avalon Hospitality Group team, you become a member of its team, which has been working and growing together for more than 25 years. At Avalon, team members are encouraged and rewarded for their achievements. We welcome guests with clean guestrooms and thoughtful service. If you share these values, we encourage you to explore your next career opportunity with Avalon.

Job Type: Full-time

Pay: From $20.00 per hour

Expected hours: 40 per week

Benefits:

• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• Day shift
• Every weekend
• Monday to Friday

Work Location: In person