Cromulence is looking for a Full-Time (40 hours/week) Office Manager/Administrative Assistant. The position will be responsible for front end office operations and the overall facility. The ideal candidate is a high-energy individual with excellent organizational skills, a strong attention to detail and the ability to effectively communicate verbally and in writing.

Responsibilities: 

• Field inbound communications - Answer phone calls/general email inquiries and route to the appropriate internal parties as needed.

• Monitor main entrance- Receive visitors and deliveries. Enter traceable deliveries into the property management system. 

• Organize internal resources - Develop and maintain processes to keep office supplies organized and easily accessible. Order and stock shelves with office supplies, food, and beverages on a regular basis.

• Liaise with visitors - Act as point person for office guests. Coordinate with staff to accommodate guests and customer visits. This will include having food and drink available for customer guests as appropriate for pre-arranged events/meetings. 

• Maintain facility – perform minor maintenance and cleaning tasks as required in between regularly scheduled services from vendors. Contact, schedule, and escort repair services as needed, e.g. plumbers, A/C repair, handyman. 

• Communicate policies and procedures – Work with HR to alert employees of new processes, rules, and regulations. 

• Event planning – aid in the planning and execution of company events, e.g. company offsites, employee appreciation dinners, office parties, etc. 

• Facilitate executive-level operations - Book travel, submit expense reports, and send communications for company leadership as needed. 

• Coordinate scheduling - Set up meetings based on availability for both internal and external participants. 

Requirements: 

• 1-2 years experience as an administrative assistant, secretary or receptionist preferred 

• Strong organizational, communication, and time-management skills 

• Ability to lift and move items weighing up to 30 lbs, e.g. a case of soda or a box of paper 

• Proven ability to work in a fast-paced environment

• Positive, high-energy attitude 

• Resourcefulness, creativity, and problem-solving skill set 

• Familiarity with office equipment (i.e. printers, fax machines, projectors) 

• Proficiency in Microsoft Office (especially MS Excel, PowerPoint, and Outlook) 

• As an office/facility focused position, this role is 100% from the office during normal business hours. 

Benefits:

A successful company begins with happy employees. Cromulence takes our company culture seriously and works hard to maintain an atmosphere that rewards people for getting the best results. What we offer to all our employees:

• Extremely competitive base salary and bonuses
• Full benefits: Medical, Dental, Vision, STD, LTD, 4 weeks of paid parental leave (all 100% paid for by Cromulence)
• 401 (K) with a hefty company matching program
• 4 weeks of Paid time off (PTO)
• 11 paid holidays
• Continuing education benefits
• Additional perks like company retreats, DEF CON trips, well-stocked kitchens & breakrooms, a sweet historic downtown office, and more!

Cromulence is a growing cybersecurity company located in historic downtown Melbourne, Florida. We specialize in Computer Network Operations Tools, Cybersecurity Competitions, advanced Program Analysis Research & Development, and Vulnerability Research.

We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected.