Description

The office services assistant enhances attorney and staff effectiveness by providing administrative support and excellent customer service.

Minimum Qualifications:

• High School diploma or equivalent
• Reliable access and use of dependable transportation
• Must have valid NC drivers license, clean driving record
• Proof of insurance will be required

Employment Status: Part time up to 29 hours per week

Expectations:

• Regular attendance consistently on time (unless pre-approved or modified schedule)
• Accuracy of work product
• Ability to meet deadlines and produce rush projects as assigned

Physical Demands:

• Requires long periods of standing, walking, and climbing stairs.
• Some moderate to heavy lifting of files and office supplies, along with some bending, stooping, lifting, and reaching

Qualifications

Knowledge/Skills/Abilities:

• Must be proficient in Microsoft Office Suite; Word, Outlook, etc.
• Knowledge of NetDocs (DOCSs Management), Rainmaker and/or Elite helpful
• Ability to complete tasks assigned in a timely fashion
• Ability to manage/meet deadlines
• Must be flexible and detail oriented
• Excellent customer service and interpersonal skills
• Effective verbal communication skills and computer literacy
• Ability to work under pressure and handle conflicting priorities
• Ability to maintain confidential information
• Ability to work independently, or as part of a team, using initiative in all aspects of assignments
• Excellent time management skills
• Strong organizational skills and attention to detail
• Keen observation skills

Essential Functions:

The Office Services Assistant position may involve some or all of the following duties:

• Pick up and drop off mail to/from US Post Office
• Process and distribute mail
• Make deliveries on behalf of the firm, to include filings at the County Courthouse, Industrial Commission, Court of Appeals, Supreme Court, other law firms, and out of town deliveries
• Document delivery/set up/break down during trials or other off-site meetings or firm events
• Assist with trial prep, as may be assigned
• Receipt, logging and delivery of internal faxes
• Assist with daily document/notebook production, as instructed by attorneys or other support staff
• Photocopying/printing from e-mails, CDs
• Scanning and burning CDs
• Duplication of Videotapes, DVDs, and CDs
• Maintenance of Kitchens, Conference Rooms, and Library
• Daily maintenance of copiers/printers/fax machines, to include restocking paper, changing toner cartridges, etc.
• Restocking and/or inventory of supplies
• Filing for attorneys and staff
• Assist with closing of files
• Provide assistance on reception desk, as needed
• VTC set up, as needed
• Office furniture moving and set up, as needed
• Empty office recycle bins
• Other duties as may be assigned