3 Program Assistant Jobs in Hawthorne, NY
Cornerstone Family Healthcare is Hiring a Program Assistant Near Hawthorne, NY
Full-time
Description
HVCS a Division of Cornerstone Family Healthcare is actively recruiting for a Program Assistant to join our growing team in Hawthorne.
RATE OF PAY/SALARY: $19.23 per hour
WORK LOCATION(S): Hawthorne, NY 10532
STATUS: Full-Time
JOB SUMMARY:
The Program Assistant works closely with program staff to ensure each program runs efficiently and effectively. Maintains staff training tracker, manages monthly report submission, AIRS database management, and all other reports of the department. Drafts both routine and confidential correspondence, memos, and other documentation as required for the Program Coordinator, Directors, Vice President, and department management team.
Key Competencies:
- Working under the direction of the Program Coordinator, assists in budget tracking for programs and monthly review of spending.
- Performance of administrative tasks which may be confidential in nature, including preparation of monthly reports, documents, and correspondence.
- Coordinate, monitor and process purchase orders for supplies/expenses to ensure efficient functioning for all department programs.
- Create and maintain tracking sheets for program supplies, equipment, trainings, travel, and incentives.
- Description of Duties:
- Observe and abide by HIPAA and HIV Confidentiality Law.
- Responsible for data entry, data extracts, and timely delivery of programmatic monthly reports into their respective portals (AIRS and eShare).
- Process, maintain and track department referral tracker and send reminder notices to management team for upcoming and outstanding outcome updates.
- Assist Program Coordinator with the establishment and maintenance of comprehensive updated Resource Databases specific to each program.
- Coordinate and attend department, All Staff, and other required meetings. Assist the Program Coordinator in purchasing for programs (program & office supplies, food vouchers, gift cards), which includes preparation of purchase orders, check and/or credit card forms, collection and processing of receipts and packing slips.
- Maintain department databases for incentives, inventory logs, and equipment to ensure accurate and current information is available for Program Supervisors.
- Perform all duties with a strong customer service focus.
- Maintain electronic and physical program files and coordinate file storage with Department Directors and Supervisors.
- Maintain all passwords/account information for all equipment.
- Complete trainings as assigned by the Program Coordinator.
- Be familiar with Cornerstone policies and procedures and the Employee Handbook.
- Maintain confidentiality of all aspects of Cornerstone including, but not limited to, patient confidentiality, financials, and employee relations.
- Perform other related duties as assigned.
- Minimum of High School Diploma.
- Minimum four years experience providing administrative support services.
- Proficiency in Microsoft Office: specifically Word, Power Point, Outlook and Excel.
- Excellent writing, communication and organizational skills
Salary Description
$38,000
Job Summary
Full Time
$52k-65k (estimate)
05/05/2024
05/20/2024
cornerstonefamilyhealthcare.org
MIDDLETOWN, NY
200 - 500
1967
ASLAM JANGDA
$10M - $50M
Social & Legal Services
Related Companies
About Cornerstone Family Healthcare
The purpose of Cornerstone Family Healthcare, a non-profit organization, is to provide high quality, comprehensive, primary and preventative health care services in an environment of caring, respect, and dignity, and in a cost effective manner that maximizes revenues; to be responsive to the needs of the communities that we serve but with continued emphasis on the under-served and those without access to care regardless of race, economic status, age, sex, sexual orientation, or disability. Cornerstone is an accredited Patient Centered Medical Home Level III in addition to being accredited by t...he Joint Commission, earning their Gold Seal of approval. Our staff of nearly 400 employees includes over 40 Board Certified/Board Eligible Physicians, Dentists, physicians assistants, nurse practitioners, a large nursing staff, and social work and counseling staff. To better meet the needs of the communities we serve, a large number of our employees are bilingual. From our humble beginnings, our Health Center now provides more than 25,000 adults and children in our region with comprehensive health care. Last year, we provided primary and preventative health care services totaling approximately 201,000 patient visits.
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The following is the career advancement route for Program Assistant positions, which can be used as a reference in future career path planning. As a Program Assistant, it can be promoted into senior positions as an Administrative Assistant IV that are expected to handle more key tasks, people in this role will get a higher salary paid than an ordinary Program Assistant. You can explore the career advancement for a Program Assistant below and select your interested title to get hiring information.
