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Business Office Manager

Everett, PA | Full Time
Expired

Job Description

Job Overview

Purpose of Your Job Position

 

As a Business Office Manager (BOM), you are expected to provide innovative, responsible results with the creation and implementation of new ideas and concepts that continually improve systems and processes to achieve superior results. The primary purpose of your position is to manage the business office department for a skilled nursing facility.

 

Job Functions

 

As Business Office Manager, you are delegated the administrative authority, responsibility, and accountability necessary for carrying out your assigned duties. This position is responsible for managing all functions of the business office, including billing, collections, resident trust, payroll and accounts payable. The BOM position supervises the Business Office staff, including the Receptionist, the Business Office Coordinator, the Assistant BOM (if applicable) and any other staff in the care center business office. This positions works closely with the Regional Directors of Business Office Services and the Central Billing Office. This job description does not list all the duties of the job. You may be asked by supervisors or managers to perform other duties. You will be evaluated in part based upon your performance of the tasks listed in this job description. The employer has the right to revise this job description at any time, for any reason. 

 

Duties and Responsibilities

 

  • Lead and coordinate all aspects of the business office, including supervision of the billing, collecting, resident trust accounting, payroll and accounts payable functions.
  • Responsible for the supervision, hiring and training of the business office staff.
  • Responsible for coordinating and directing the day to day responsibilities of the business office staff.
  • Ensures the business office functions are adequately staffed to minimize gaps in coverage.
  • Responsible for all aspects of the resident trust accounting system, including security of patient funds.
  • Oversee the patient billing system to ensure accuracy of patient account billing information, including coordination with other departments necessary.
  • Responsible for all patient related accounts receivable balances including Medicare, Medicaid, Insurance, Private and Other Payers to ensure accurate balances, timely billing and collections.
  • Responsible for front end collections of A/R balances due from residents while in-house (meets with residents and responsible parties upon admission and routinely thereafter to follow up on collections).
  • Responsible for back end collections of A/R balances due from residents after discharge.
  • Manage the Medicaid pending application and conversion process to ensure timely resolution.
  • Responsible for month-end closing of billing system in accordance with company policy and timelines.
  • Responsible for timely processing of charges, adjustments, refunds, payment posting and write offs.
  • Ensures patient bills and collection letters are processed accurately and timely.
  • Provide Central Billing Office with additional billing information to clear claim edits and rejections.
  • Coordinate responses to various audit requests.
  • Ensures payroll records are processed accurately and timely.
  • Ensures accounts payable invoices are processed accurately and timely.
  • Coordinates and attends meetings as needed.
  • Supervise/manage/direct the selection, training, development, appraisal of personnel.
  • Comply with all safety policies, practices and procedures. Report all unsafe activities to supervisor and/or Human Resources.
  • Participate in proactive team efforts to achieve departmental and company goals.
  • Provide leadership to others through example and sharing of knowledge/skill.
  •  

    Education/Experience

     

    • Bachelor’s degree from a four-year college or university; or one to two years related experience and/or training; or an equivalent combination of education and experience.
    • Must possess a minimum of one (1) year experience in a Skilled Nursing Facility business office setting with specific billing/collecting and patient trust accounting experience.
    • Prior supervisor experience in a business office setting preferred.

     

    Specific Requirements

     

    • Point Click Care (PCC) billing system experience preferred.
    • National Data Care Resident Funds Management System (RFMS) experience preferred.
    • Experience using Excel, Power point, and Word.
    • Ability to read, analyze and interpret complex documents. Ability to respond effectively to sensitive inquiries and complaints. Ability to write speeches and articles using original or innovative techniques or style. Ability to make effective and persuasive speeches and presentations to top management, public groups and boards of directors.
    • Ability to apply concepts such as fractions, percentages, ratios and proportions to practical situations.
    • Proficient personal computer skills to include electronic mail, record keeping, routine database activity, word processing, spreadsheet applications, graphics, etc.
    • Handle multiple projects simultaneously.

     

    Working Conditions

     

    • Works in office areas as well as throughout the facility.
    • Minimal overnight travel (up to 10%) by land and/or air.
    • Is subject to frequent interruptions.
    • Is involved with residents, personnel, visitors, government agencies/personnel, etc., under all conditions and circumstances.
    • Is subject to hostile and emotionally upset residents, family members, personnel, and visitors.
    • Works beyond normal working hours, weekends and holidays and on other shifts/positions as necessary.
    • Is subject to call back during emergency conditions (e.g., severe weather, evacuation, post-disaster, etc.).
    • Attends and participates in continuing educational programs.
    • Communicates with nursing personnel, and other department personnel.
    • Is subject to hostile and emotionally upset residents, family members, personnel, visitors, etc.
    • Is involved with residents, family members, personnel, visitors, government agencies and personnel, etc., under all conditions and circumstances.
    • May be subject to the handling of and exposure to hazardous chemicals.

     

     

    EEO/MFDV

    Company Overview

    • Website consulatehealthcare.com
    • Headquarters MAUMEE, OH
    • Size 1,000 - 3,000
    • Founded 2007
    • Type
    • CEO JEFF ORLOSKI
    • Revenue $5M - $10M
    • Industry Healthcare
    • About consulate health care
    • Consulate Health Care is a leading national provider of senior healthcare services, specializing in post-acute care. We offer services ranging from comprehensive short-term rehabilitation and transitional care to Alzheimer's and dementia care. At Consulate Health Care, we are leaders in short-term rehabilitative programs, and as such, we get people home faster. Consulate Health Care began as a small provider in Cheswick, PA with a strong focus on patient needs. We haven't wavered from that focus, which has strengthened our family, allowing us to sustain jobs in many communities, create rigorou ... s systems of care and deploy technology that makes it easier to understand patient needs. Even as we've grown to become the largest provider in the state of Florida, it's the little things we do, while fulfilling our mission statement of "Providing Service with Our Hearts and Hands", that really make the difference. Our services include: ΓÇó24-hour skilled nursing care ΓÇóComprehensive post-acute care ΓÇóPhysical, Occupational and Speech therapies ΓÇóShort-term rehab discharge program ΓÇóAlzheimer's and dementia care ΓÇóCare for medically complex patients Our employees are our Ambassadors of Care and the driving force behind our success, caring for our patients like family, not because it's their job, but because it's their calling. We offer more than just a job - we offer rewarding careers - to those who share our unwavering commitment to helping others and to our Core Values of Compassion, Honesty, Respect, Integrity and Passion. For more information about our nationwide family of dedicated health care providers or to explore exciting career opportunities, please visit us at consulatehealthcare.com More

    Skills for Business Office Manager

    The job skills required for Business Office Manager include Billing, Medicaid, Accounting, Accounts Receivable, Medicare,and Responsibility etc. Having related job skills and expertise will give you an advantage when applying to be a Business Office Manager. That makes you unique and can impact how much salary you can get paid. Below are job openings related to skills required by Business Office Manager. Select any job title you are interested in and start to search job requirements.

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    Career Path for Business Office Manager

    The following is the career advancement route for Business Office Manager positions, which can be used as a reference in future career path planning. As a Business Office Manager, it can be promoted into senior positions as an Office Supervisor that are expected to handle more key tasks, people in this role will get a higher salary paid than an ordinary Business Office Manager. You can explore the career advancement for a Business Office Manager below and select your interested title to get hiring information.