Receptionist/HR-Assistant

We are looking for a Receptionist/HR-Assistant to manage our front desk daily and to perform a variety of administrative and clerical tasks. As a Bilingual Receptionist, you will be the first point of contact for our company. You will welcome guests and greet people who visit the business. To be successful as a Receptionist, you should have a pleasant personality, and professional appearance, as this is also a customer service role.

As the HR-Assistant, you will provide support to the Human Resources department and provide administrative support to all our field employees. You will prepare certified payroll reports and submit them in a timely manner. You should be able to deal with emergencies in a timely and effective manner, while streamlining office operations. Multitasking and stress management skills are essential for this position.

Responsibilities

• Greet and welcome guests as soon as they arrive at the office.
• Answer, screen and forward incoming phone calls.
• Ensure reception area is tidy and presentable.
• Provide basic and accurate information in-person and via phone/email.
• Maintain office security by following safety procedures and controlling access via the reception desk.
• Conduct New Hire on-boarding orientation.
• Maintain up to date employment records and personnel files, including personnel actions accurately and timely.
• Provide support during Benefit open enrollment process. Serve as benefits specialist for employees. Address benefit questions as needed.
• Prepare Certified Payroll.

Skills

• Proven work experience as a Receptionist, Front Office Representative or similar role.
• Proficiency in Microsoft Office Suite.
• Experience with HR and Payroll software.
• Experience with Certified Payroll: (for government contracts or public works projects); a plus.
• Hands-on experience with office equipment (e.g., fax machines and printers).
• Professional attitude and appearance.
• Solid written and verbal communication skills.
• Ability to be resourceful and proactive when issues arise.
• Excellent organizational skills.
• Multitasking and time-management skills; with the ability to prioritize tasks.
• Customer service attitude.
• High school degree: additional certification in Office Management is a plus.
• Bilingual a must.

Job Type: Full-time

Benefits:

• Dental insurance
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• Monday to Friday

Education:

• High school or equivalent (Required)

Experience:

• Microsoft Office: 2 years (Preferred)
• Customer Service: 2 years (Preferred)
• HR-Assistant: 2 years (Preferred)

Language:

• Fluent in both English and Spanish (Required)

Work Location: In person