Job Overview:
As the Executive Assistant to the CEO, you will handle a wide range of administrative, executive support-related tasks, and personal errands, involving the clerical, administrative, project-based, and logistical functions. This role requires excellent communication skills, the ability to manage multiple tasks efficiently, and a high level of confidentiality.

Key Responsibilities:

• Manage the CEO's professional and personal calendar, including scheduling meetings, conferences, family events, and travel arrangements.
• Handle correspondence directed to the CEO, ensuring accurate and timely responses.
• Prepare and edit communications, presentations, and other documents by the CEO.
• Serve as the primary point of contact between the CEO and internal/external clients, as well as family members for scheduling and coordination.
• Organize and coordinate executive outreach and external relations efforts, along with personal appointments and family-related engagements.
• Manage special projects assigned by the CEO, often requiring research, managing of vendors, and documentation.
• Assist in preparing for monthly, and quarterly meetings, and executive sessions, including material preparation and logistics.
• Facilitate smooth communication between the CEO and executives, employees, customers.
• Conduct personal errands for the CEO as needed, ensuring efficient management of both professional and personal commitments.
• Anticipate and plan for key professional and personal dates; Birthdays, Anniversary’s, Monthly, Quarterly, and Annual planning meetings, team meetings

Qualifications:

• Bachelor’s degree or equivalent experience in Business Administration or a related field.
• Proven experience as an Executive Assistant
• Full comprehension of office management systems and procedures.
• Excellent knowledge of MS Office, and familiarity with enterprise software (e.g., ERP, CRM).
• Exemplary planning and time management skills.
• Ability to multitask and prioritize daily workload.
• High level verbal and written communications skills.
• Discretion with personal and confidential information.

Preferred Skills:

• Experience working with c-level executives.
• Understanding of the technology sector and its current landscape.
• Ability to handle complex and fast-changing schedules.
• Experience in handling a wide range of administrative and executive support-related tasks with little or no supervision.

Benefits:

• Competitive salary and compensation package.
• Health, dental, and vision insurance.
• 401(k) plan with company match.
• Opportunities for professional development and growth.

Job Type: Full-time

Pay: $80,000.00 - $100,000.00 per year

Benefits:

• 401(k) matching
• Flexible spending account
• Health savings account
• Vision insurance

Schedule:

• 8 hour shift

Application Question(s):

• This job requires a high level of discretion and self-management for a CEO of multiple entities. The CEO is energetic, quick, extremely smart, and fun to work with. Every day will be full of new requests that require a high level of prioritization skills, competency, and retention so that you will learn to anticipate their needs over time. They are looking to build a long-term partnership with a candidate that can be their right hand in their professional and personal life. Can you describe some of your work history or personal experience that demonstrates you would be a good fit?

Experience:

• Microsoft Excel: 1 year (Preferred)
• Microsoft Powerpoint: 1 year (Preferred)

Ability to Commute:

• Pleasant Hill, CA (Required)

Ability to Relocate:

• Pleasant Hill, CA: Relocate before starting work (Required)

Willingness to travel:

• 25% (Preferred)

Work Location: In person