Job Description Provides administrative secretarial support for the division. May provide backup support for other Administrative Assistants.

1. Administrative Support (60-80%):

• General typing skills require the incumbent to type letters, reports, and memos from handwritten notes, Dictaphone, or dictation.

The incumbent is responsible for setting up the document in the correct format and correcting any spelling or grammatical errors.

• May produce slides for presentations, upon request.
• Must maintain confidentiality when performing these tasks.
• Composes short memos and simple correspondence upon request.
• Answers routine inquiries and researches information as appropriate within established limits. Compiles data assembles materials, and researches defined and readily available information.
• Schedules meetings for small groups. This requires coordinating various schedules, room accommodations and equipment requests.
• General office skills involve making single copies or involved copying projects requiring two-sided, multiple-page projects.
• Incumbent is required to file, and answer phones, indicating caller and subject. Answers routine questions requiring knowledge of business functions. Sorts mail each day and delivers to the appropriate person. Sends/receives fax mail, as appropriate.

-Receives guests/visitors professionally. -Performs other duties, as requested. May assist in special projects. -Incumbent will fill in where necessary for phone coverage, vacations, or illness.

2. Office/Division Administration (20-40%):

• May be required to type transaction work notifying Human Resources of any name/address/phone changes.
• Maintains attendance records for the division, recording vacation days, sick days and compensatory time. Distributes pay statements.
• Updates manuals for division. Maintains general and confidential files for the department.
• Contacts Building Services for problems with lighting, heating/cooling, bathroom problems, furniture, etc.
• Maintains tickler file of important dates/meetings in which to report to Aas who reports to department heads. Initiates disbursement requests. Registers division members for seminars.
• Specific special projects may be performed as necessary and are as follows

MUST HAVES:

• A minimum of one year of previous administrative demonstrating accurate keyboarding skills of 35 wpm required
• Tech savvy with proficiency in Word and Excel
• Demonstrated accuracy in grammar, spelling, and proofing
• Ability to handle confidential materials discreetly and efficiently use tact and professionalism in dealing with others
• Demonstrated ability to handle multiple priorities.
• Proven ability to work independently and with initiative in completing work assignments and meeting deadlines.

Onsite 8-4:30 m-f

About TEKsystems:

We're partners in transformation. We help clients activate ideas and solutions to take advantage of a new world of opportunity. We are a team of 80,000 strong, working with over 6,000 clients, including 80% of the Fortune 500, across North America, Europe and Asia. As an industry leader in Full-Stack Technology Services, Talent Services, and real-world application, we work with progressive leaders to drive change. That's the power of true partnership. TEKsystems is an Allegis Group company.

The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.