Office Administrator / Bookkeeper - Denver, CO (In office)

Salary Range: $25 -$35 per hour

Compliance Solutions, the nation’s largest privately held provider of E-Learning, Virtual Education, and Instructor-Led Classes for Environmental, Health and Safety (EH&S) training, is looking for an experienced professional to join our team as an Office Administrator / Bookkeeper. The Office Administrator/Bookkeeper is responsible for managing administrative tasks and financial records within the office environment. This role involves overseeing office operations, handling bookkeeping duties, and providing support to staff and management. The ideal candidate will possess strong organizational skills, attention to detail, and proficiency in both administrative and accounting tasks.

Responsibilities:

Office Administration

• Manages inventory of office supplies and assists with office-related purchasing.
• Tracks inventory of company materials, manuals, gear, corporate branded apparel & swag items.
• Receives incoming deliveries and mail and routes as appropriate.
• Answers and respond to overflow calls from customers.
• Greets and directs visitors and vendors on-site and assists with management of vendors.
• Maintains common spaces.
• Meeting coordination.
• Administrative support for leadership as assigned.
• Filing management for both physical and electronic files.

Accounts Receivable

• Daily processing of invoices, cash receipts, credits and refunds.
• Review of outstanding balances and coordination of customer contacts with sales staff.
• Maintenance of customer details and coordination with company database.

Accounts Payable

• Daily processing of vendor invoices.
• Monitoring and payment of invoices in accordance with account terms.
• Reconciliation of vendor accounts.

Cash Management

• Daily review and reporting of cash balances.
• Recording of cash receipts and payments.
• Monthly bank reconciliations with research and resolution of variances.

Credit Card Processing

• Monitor customer credit card portals and record receipts.
• Monitor company credit card payments and reconcile to statements.
• Research of credit card chargebacks.

Payroll and Benefits

• Maintenance of personnel records, PTO accounts and related personnel information.
• Administration of employee benefits programs including group insurance programs and Simple IRA.

Other Bookkeeper Responsibilities

• General Ledger account reconciliations.
• Periodic closing and adjusting entries.
• Support of sales, logistics and operations with accounting data and other administrative information.
• Project work as assigned.
• Support of management initiatives, related analyses, and systems development.

Qualifications and Skills:

• 2 years or more of proven Accounts Receivable and Accounts Payable experience within an ERP system.
• Proven experience as an office administrator, administrative assistant, or relevant role
• Familiarity with office management procedures and basic accounting principles.
• Outstanding communication and interpersonal abilities.
• Excellent organizational and leadership skills.
• Excellent knowledge of MS Office and office management software (ERP etc.).
• Qualifications in secretarial studies will be an advantage.
• High school diploma required.
• Associate Degree, BSc/BA in administration, accounting or relevant field is preferred.

Benefits:

• Health & dental insurance.
• Company sponsored life insurance.
• Company matched retirement plan.
• Flexible PTO.
• Paid family & medical leave.
• Professional development assistance.

This position requires a highly motivated professional who aligns closely with our Company Core Values below. If these values describe you and you’re looking for a place you can learn, grow and have a “seat at the table” (not just another job) we encourage you to apply! We offer an excellent compensation package commensurate with experience, attitude, and ability. If you are the person we’re looking for, you can expect a starting salary range for this position is $25 -$30 per hour. Benefits include health, dental & life insurance, company matched retirement, PTO, paid family & medical leave, and professional development assistance.

OUR CORE VALUES:

Tenacious Excellence

Excellence is a starting point. We give our best and strive to exceed expectations from the biggest projects to the smallest tasks. We never settle.

Dedication to Mission

We are driven by a mission bigger than ourselves. We care deeply about our customers’ wellbeing, and we work tirelessly to ensure they come home safely. What we do matters, and we rise above our challenges to achieve it.

Can-Do Service

We seek to impact our customers, teammates, vendors, and partners in a positive way with every interaction. We bring solutions with an attitude of service that starts with “Yes”.

Walk Your Talk

We aren’t pretenders or posers. We do what we say. We’re reliable and accountable, following through on every promise with integrity.

No Ego’s Allowed

We are confident, never arrogant. We’re team players who build each other up, collaborating with humility and open-mindedness to discover the best solution, not to “get my way”.

Always the Student

Never the master. We are relentless learners who are always adapting, evolving, and improving. We admit what we don’t know, and we thrive on constructive criticism because it helps us grow.

If you are in the market for a career and not just your next stop, respond immediately with a cover letter and resume.

Job Type: Full-time

Pay: $25.00 - $30.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid sick time
• Paid time off
• Professional development assistance
• Retirement plan

Experience level:

• 2 years

Schedule:

• Day shift
• Monday to Friday
• No nights

Experience:

• Accounts Receivable & Accounts Payable within an ERP system: 2 years (Required)

Ability to Commute:

• Denver, CO 80207 (Required)

Work Location: In person