At FEI Systems, we create innovative technology solutions to improve the delivery of health and human services because we know when cumbersome administrative processes stand in the way, those who need it most are often left without access to proper care and support.

From comprehensive case management software to disaster recovery services and content management information systems used in delivering foreign aid, our solutions are improving the lives of millions of people.

We’re looking for an HR Generalist / Office Assistant who shares our commitment to leveraging technology to make a real impact in the world a professional who knows, beyond all else, that the quality of our products and services is only as good as the company we keep.

Job Summary

We are looking for an HR Generalist / Office Assistant to assist the Human Resources department as well as have additional responsibilities with the day-to-day functions of our Corporate Office.

This will include assisting human resources, administrative efforts, basic accounting, scheduling, and facilities management, as well as a variety of other HR / office functions.

Primary Responsibilities will include (but not be limited to) :

• Be on-site 2-3 days a week, or as needed, based on in-house activities and / or facility needs.
• Assist the HR department with data entry and filing of employee documentation, as well as updating internal databases with current employee information.
• Prepare HR documents to assist with onboarding new hires.
• Assist with recruiting efforts including sourcing candidates and scheduling interviews.
• Assist with employee engagement and recognition.
• Assist the Accounting team with payroll and check processing.
• Create reports and compiling data using Excel.
• Assist with travel accommodations and expenses, including processing reimbursements.
• Liaising with external vendors including maintenance service providers and caterers
• Oversee facilities functions and maintenance services.
• Oversee the selection and purchasing of office supplies.
• Aid the accounting department in handling corporate funds and check processing.
• Act as the front desk coordinator by taking calls, distributing mail, direct visitors and communicating arrivals to company personnel.
• Organize and plan company events, including in-house and off-site activities.
• Maintain the condition of the office and arrange repairs when necessary.
• Coordinating and handling incoming and outgoing shipments through FedEx and other delivery services
• Perform other HR or administrative assignments as needed.

Required Experience / Qualifications :

• 1 year of experience in a HR Administrative or related role.
• Experience with basic Human Resource, Accounting, and Facilities functions.
• Proficient in Microsoft suite including Excel, Outlook, Outlook Calendar, Word, etc.
• A high school degree or equivalent is required; a Bachelor’s degree is preferred
• Excellent time management skills and ability to multi-task
• Customer service orientated.
• Ability to communicate effectively and professionally with upper management.

Preferred Skills :

• Proficient in an HRIS is a plus.
• Proficient in ADP and Costpoint is a plus.
• Proficient in using corporate banking platforms and services.
• Proficient in scheduling and booking for executive calendars.
• Experience working with Centre Suite

Location : Hybrid (Columbia, MD)

Last updated : 2024-05-14