40 Executive Assistant Jobs in Fremont, CA
Compass Group Careers is Hiring an Executive Assistant Near Fremont, CA
Pay Grade: 13
Salary: $95,000 - $105,000
Other Forms of Compensation:
Growth. Opportunity. Excellence.
Canteen brings break time to everyone. We combine food, service, and experience backed by industry-leading technology to help companies create a better workplace and connect their employees. Canteen’s solutions include markets, office coffee and snacks, unattended retail, and culinary.
Our people are at the heart of everything we do. Their dedication, collaboration, and passion fuel our growth. Interested in joining our team? You bring the enthusiasm, customer service, and commitment; we’ll supply the opportunity and innovation. Together, we’ll continue to transform our industry.
Come grow with us. We are Canteen.
This position is eligible for an Employee Referral Bonus! If you know someone that is qualified for this role, please use the ‘job search’ in PeopleHub to refer your referral and email them a link to apply. Your referral will be able to apply by clicking the link in the email then you can check the status under Careers in PeopleHub by clicking on ‘referral tracking.’ For Employee Referral guidelines, FAQs and the Compass Employee Referral Policy, email MyReferral@compass-usa.com. Click here to view the step-by-step instructions to refer a friend to this position.
Job Summary
The Executive Assistant provides critical support primarily to the Pacific Division President across a number of areas as outlined below. She is looking for a bright, tech savvy, growth-oriented person to help her ramp into the role and create new systems.
About our ideal candidate:
* Highly organized, enjoys making order out of chaos, efficient yet kind
* Disciplined, detail-oriented, and even-keeled
* Flexible mindset, problem solver, systems-thinker
* Loves helping people, deeply empathetic
* Effective communicator across all levels of the organization
* Models best practices and demonstrates a high bar
* Able to make sound independent decisions using informed judgment and available information
Key Responsibilities:
* Support the President primarily and provide additional support to senior team members, as directed, to ensure that company goals and objectives are accomplished and that operations run efficiently
* Create, maintain, and continuously improve internal processes that support the senior team, and coordinate resources to speed up workflows
* Manage communication with employees
* Plan and orchestrate work to ensure that the President’s priorities are met, organizational goals are achieved, and best practices are upheld
* Manage professional and personal scheduling for President, including agendas, mail, email, phone calls, client management, and other company logistics
* Coordinate complex scheduling and calendar management, as well as content and flow of information to senior executives
* Manage President’s travel logistics and activities, including accommodations, transportation, and meals
* Provide administration and office support
* Coordinate programs, events, and conferences, including annual division meeting consisting of 50-100 attendees
* Assist in various HR/Payroll tasks such as tracking PTO, authorizing phone stipends, and processing miscellaneous off-cycle payments
* Organize team communications
* Perform other duties as assigned
Required Qualifications:
* Highly proficient in Microsoft Office Suite, in particular Excel, Outlook, and PowerPoint
* Ability to learn several company and industry-specific systems
* Four or more years of experience in an administrative role reporting directly to upper management
* Excellent written and verbal communication skills
* Strong time-management skills and an ability to organize and coordinate multiple concurrent projects
* Proficiency with office productivity tools and an aptitude for learning new software and systems
* Flexible team player, willing to adapt to changes and unafraid of challenges
* Ability to maintain confidentiality of information related to the company and its employees
* Ability to travel up to 50%
Preferred Qualifications:
* Bachelor’s degree from an accredited college or university
* Experience in overseeing budgets and expenses
* Experience in developing internal processes and filing systems
* Prior experience as an executive assistant
Apply to Canteen today!
Canteen is a member of Compass Group USA
Click here to Learn More about the Compass Story
Compass Group is an equal opportunity employer. At Compass, we are committed to treating all Applicants and Associates fairly based on their abilities, achievements, and experience without regard to race, national origin, sex, age, disability, veteran status, sexual orientation, gender identity, or any other classification protected by law.
Qualified candidates must be able to perform the essential functions of this position satisfactorily with or without a reasonable accommodation. Disclaimer: this job post is not necessarily an exhaustive list of all essential responsibilities, skills, tasks, or requirements associated with this position. While this is intended to be an accurate reflection of the position posted, the Company reserves the right to modify or change the essential functions of the job based on business necessity. We will consider for employment all qualified applicants, including those with a criminal history (including relevant driving history), in a manner consistent with all applicable federal, state, and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance, the San Francisco Fair Chance Ordinance, and the New York Fair Chance Act. We encourage applicants with a criminal history (and driving history) to apply.
Applications are accepted on an ongoing basis.
Canteen maintains a drug-free workplace.
Associates at Canteenare offered many fantastic benefits.
- Medical
- Dental
- Vision
- Life Insurance/ AD
- Disability Insurance
- Retirement Plan
- Paid Time Off
- Holiday Time Off (varies by site/state)
- Associate Shopping Program
- Health and Wellness Programs
- Discount Marketplace
- Identity Theft Protection
- Pet Insurance
- Commuter Benefits
- Employee Assistance Program
- Flexible Spending Accounts (FSAs)
Req ID: 1312655
Job Summary
Full Time
$99k-126k (estimate)
05/23/2024
07/21/2024
The job skills required for Executive Assistant include Scheduling, Microsoft Office, PowerPoint, Time Management, Initiative, Confidentiality, etc. Having related job skills and expertise will give you an advantage when applying to be an Executive Assistant. That makes you unique and can impact how much salary you can get paid. Below are job openings related to skills required by Executive Assistant. Select any job title you are interested in and start to search job requirements.
The following is the career advancement route for Executive Assistant positions, which can be used as a reference in future career path planning. As an Executive Assistant, it can be promoted into senior positions as an Executive Assistant IV that are expected to handle more key tasks, people in this role will get a higher salary paid than an ordinary Executive Assistant. You can explore the career advancement for an Executive Assistant below and select your interested title to get hiring information.
