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Job Description

JOB DESCRIPTION: EXECUTIVE ASSISTANT TO THE EXECUTIVE DIRECTOR
POSITION SUMMARY:
Reporting directly to the Executive Director, the Executive Assistant provides executive support in a one-on-one working relationship. The Executive Assistant serves as the primary
point of contact for the Executive Director. The Executive Assistant must be creative and enjoy working within an environment that is mission-driven, results-driven, and community oriented. The ideal individual will have the ability to exercise good judgment in a variety of situations and will possess strong written and verbal communication, administrative, and organizational skills. The ability to maintain a realistic balance among multiple priorities is imperative. The Executive Assistant must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion.

 

PRINCIPAL RESPONSIBILITIES:
• Provide comprehensive support services to the Executive Director that ensures outstanding communication and responsiveness
• Provide sophisticated calendar management; prioritize inquiries and requests, troubleshoot conflicts with little guidance, make judgments and recommendations to ensure smooth day-to-day engagements
• Support Executive Director with internal and external communications
• Conduct research and analysis on issues of interest to the Executive Director
• Support and manage a high-volume of requests and projects to meet the objectives of the Executive Director
• Manage all scheduling and travel logistics for the Executive Director
• Prepare and edit correspondence, presentations, reports, and memos
• Complete expense reports and manage correspondence with vendors
• Support the Executive Director in strategic communications, organizational strategy, and all other special projects as assigned
• Organize meetings and events for convenings, retreats, various board meetings, and other logistics
• Maintain quality filing and communications systems including contact management, document management, and archiving
• Manage Executive Director’s social media accounts
• Support Executive Director with donor/funder relations
• Assist in other administrative tasks as needed

 

QUALIFIFCATIONS:
• Experience: 2 years related work experience
• Familiarity with non-profit sector
• Strong interpersonal skills with the ability to take initiative, multi-task, be a team-player, be flexible, adapt to shifting priorities, and prioritize work
• Excellent communication skills, both verbal and written
• Demonstrated writing and analytical skills
• Excellent organizational skills, commitment to accuracy and attention to detail
• Ability to access a wide range of sources and networks for information
• Good judgment and ability to function independently
• Good working knowledge of all Microsoft Office applications, Google Suite, and social media web platforms
• Ability to manage up
• Ability to handle sensitive and confidential situations with diplomacy
• Highly experienced in electronic communications

Skills for Executive Assistant

The job skills required for Executive Assistant include Scheduling, Presentation, Microsoft Office, Initiative, Organizational Skills,and Communication Skills etc. Having related job skills and expertise will give you an advantage when applying to be an Executive Assistant. That makes you unique and can impact how much salary you can get paid. Below are job openings related to skills required by Executive Assistant. Select any job title you are interested in and start to search job requirements.

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Career Path for Executive Assistant

The following is the career advancement route for Executive Assistant positions, which can be used as a reference in future career path planning. As an Executive Assistant, it can be promoted into senior positions as an Executive Assistant IV that are expected to handle more key tasks, people in this role will get a higher salary paid than an ordinary Executive Assistant. You can explore the career advancement for an Executive Assistant below and select your interested title to get hiring information.