The Office Coordinator is charged with the administrative and logistical support of the Lompoc One-Stop facility. This position will help ensure the efficient and effective use of resources, including customer service, filing, typing, copying, maintaining equipment, and supply inventories, including fleet and facility management.

Our agency provides employees with a positive work environment and the ability to balance work & home along with excellent benefits. Our benefit package includes: medical, dental, vision, life insurance including sick, vacation, and personal leave with 11 paid holidays and a fully vested retirement plan with and up to 5% match.

This position is full-time with full benefits and starting out between $18.50 - $21.30 per hour.

Essential Duties and Responsibilities Other duties may be assigned.

• Manage general office functions, including customer service, administrative support for staff, and point of contact for building maintenance and vendors.
• Receive, greet, and direct visitors; respond to inquiries and provide information related to organizational services and activities.
• Support client intake by facilitating screening and referral process, the completion of paperwork, and scheduling of appointments.
• Answer and direct phone calls to appropriate personnel as required; take and relay messages as appropriate.
• Process incoming and outgoing mail.
• Support staff in preparing for events and presentations. 
• Coordinate the use of office space, including making meeting room reservations and provide A/V support.
• Compile information and maintain a variety of records and logs related to programs, services, and activities.
• Establish and maintain filing systems.
• Order, receive and maintain inventory of office supplies. 
• Maintain employee directory for facility and responsible for issuance of alarm codes and keys. 

Knowledge, Skill & Ability Required

Disposition: To be highly successful, the Office Coordinator should be: 

• Energized by the opportunity to support staff, clients, and partners.
• Passionate about advancing equitable outcomes to increase self-sufficiency for clients, staff.
• Able to work independently and collaboratively. 
• Organized, with a strong attention to detail, and thrive on supporting multiple projects.
• Invested in self-care and wellness practices which allow for life-work balance.

Education and/or Experience: High school diploma or equivalent and three (3) years administrative experience.

Communication Skills: Ability to read and comprehend simple instructions, short correspondence, and memos. Ability to write simple correspondence. Communicates well with others, including asking questions to understand others’ perspectives.

Mathematical Skills: Ability to add and subtract two-digit numbers and to multiply and divide with 10's and 100's. Ability to perform these operations using units of American money and weight measurement, volume, and distance.

Relationship Builder:  Enthusiasm for meeting and engaging with people. Empathizes with the communities we serve. Able to put people at ease, especially when there are lines of difference. Listens closely to understand needs or concerns and takes steps based on that input. Takes pride in providing clear, helpful information.

Organized and Detail Oriented: Able to manage competing demands and prioritize without sacrificing quality. Asks for help when needed. Acknowledges mistakes and turns them into learning opportunities. 

Race Equity and Inclusion: Recognizes ways that race, and other identities intersect in the work, especially with communities we serve. Identifies decisions, policies, or practices that have disparate impacts based on identity. Is driven to make changes in systems and practices to operationalize equity. 

Self-Awareness: Demonstrates awareness of growing edges. Able to hear, reflect, act on, and learn from feedback. Exhibits resilience in the face of setbacks and rejections. 

Computer Skills: Knowledge of internet, spreadsheet, and word processing software, with the ability to understand the use of specialized database applications.

Certificates, Licenses, Registrations: Valid California Driver’s License with ability to qualify for coverage under Agency insurance plan. Travel may be required within the County.

Physical Demands: While performing the duties of this job, the employee is frequently required to sit; use hands to finger, handle, or feel and talk or hear. The employee is occasionally required to stand; walk; reach with hands and arms and stoop, kneel, crouch, or crawl. The employee must frequently lift and/or move up to 25 pounds and occasionally lift and/or move up to 45 pounds.

Work Environment: While performing the duties of this position the employee is occasionally exposed to outside weather conditions. The noise level in the work environment is usually quiet.

Other Skills and Abilities: Ability to speak Spanish required.

Work Environment: The noise level in the work environment is usually quiet.

Please note: CommUnify has a mandatory COVID-19 Vaccination Policy with ability to request a vaccination accommodation due to medical or religious reasons.

CommUnify, AA/EOE

CommUnify has been chosen by the Santa Barbara South Coast Chamber of Commerce as the 2024 Nonprofit of the Year!