Job Description for A/P and Payroll Clerk

Job Title: Accounts Payable/Payroll Clerk

SUMMARY

Code, post and pay all Accounts Payable for all California branches, as well as the Dallas-Ft. Worth branches and the Corporate office. Prepare bi-weekly payroll for all companies except CVI, Inc (Corporate office). Experience with QuickBooks and Excel is a must. Prefer experience with Paylocity payroll system.

ESSENTIALS DUTIES AND RESPONSIBLITIES including the following and other duties may be assigned.

Accounts Payable for LLC, NCA, DFW and CVI, Inc:

1. Post Vendor Invoices after matching to PO for the CA branches, DFW branches and Corporate office.

2. Review vendor statements/request missing invoices.

3. Process requests from Branches to set up new accounts with Vendors by filling out Vendor Applications.

4. Process requests for Sales Tax Exemption Certificates to be sent to Vendors.

5. Request Vendor’s W-9 to be sent to us and maintain W-9 files.

6. Record checks written out of the branch expense accounts. Verify proper documentation has been sent to support the check amount(s).

7. Process monthly rent invoices and keep lease maturity schedule up-to-date.

8. Process check requests from branches.

9. Print bill payment checks, refund checks to customers, and reimbursement checks; put in envelopes & add postage for mailing.

10. Print and file check register reports each time a check is written.

11. Maintain Void Check schedule for LLC, NCA, DFW and CVI, Inc.

12. Track weekly ACH bill payments and submit to Assistant Controller for processing.

13. File all CA, DFW and Corporate A/P checks/invoices in storage area; at end-of-year move one year of files into boxes to prepare for the upcoming year.

Credit Card Duties:

1. Enter monthly expense reports into QuickBooks.

2. Reconcile images of receipts with credit card charges to confirm all receipts have been submitted.

3. Create missing credit card receipt worksheets in Excel.

Payroll:

1. Prepare bi-weekly payroll for all companies except CVI, Inc.

2. Process manual paychecks outside of bi-weekly payroll schedule such as terminations, bonuses, raises, etc.

3. Maintain schedules of employee’s deductions for health, dental, vision, voluntary life and flex spending.

4. Handle all garnishments and support withholding orders.

Other Requested Duties/Skills:

Perform monthly bank reconciliations for operating and expense accounts.

Record inventory transfers between branches.

Help with answering the phones when front desk admin is not available.

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Job Type: Full-time

Pay: From $20.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• Monday to Friday

Work setting:

• Office

Experience:

• Accounting: 3 years (Required)

Work Location: In person