Overview

Develop, implement, and manage a corporate maintenance program for the repair and maintenance of facilities, grounds, building systems, and associated equipment, inclusive of all CBHA site locations. The Facilities Manager also coordinates lease agreements, and governmental requirements regarding zoning, traffic, and hazardous waste as well as participating in construction and remodeling projects.

Facilities Manager salary range: $82,700-$101,300 DOE with ability to go higher for highly experienced candidates.

Responsibilities

Building Systems Operations and Maintenance

• Develops short and long-range plan for repairs, preventative maintenance of all CBHA-owned buildings, renovations of buildings, systems and grounds; including project prioritization, budgeting, and scheduling.
• Develops and maintains Preventive Maintenance Programs/Schedules for all major equipment, taking into consideration the useful lifespan of equipment and replacement timelines.
• Develops maintenance quality standards and a system for ensuring compliance with accreditation agencies as well as federal, state and local regulations.
• Perform routine inspections of exam rooms, waiting areas, overall facilities, and grounds to ensure facilities and associated equipment are functioning properly and that a professional appearance is maintained.
• Troubleshoot facility problems and emergencies, and implements appropriate improvements.
• Coordinate procurement of equipment, supplies and materials to perform required duties effectively and efficiently.
• Serve as a point of contact for employees for facilities questions and issues.
• Manages response to urgent maintenance calls for all CBHA locations during work-hours and after-hours.
• Prioritize organizational needs, complaints, work orders, and coordinating with other departments to schedule a time frame for completion and scheduling work assignments.

Facility Vendor Management

• Supervises and coordinates all contracted maintenance service and repairs pertaining to buildings, grounds, vehicles and equipment. Obtains competitive quotes when appropriate and ensures invoices are not paid until work is completed.
• Manages contracts for maintenance services by outside vendors and ensure the adherence to applicable codes, laws, rules, regulations, standards, policies and procedures.
• Supports Clinic Managers in snow and ice removal at all clinics to reduce winter safety hazards.

Facility Compliance

• Provides oversight of staff performance, ensuring compliance to company policies and government regulations.
• Respond to urgent maintenance and security calls for all CBHA locations during work-hours and after-hours.
• Conducts building audits on furniture, art and equipment placement.
• Prepare and complete various forms, reports, correspondence, purchase orders, budget documents, plans, records and presentations.
• Develop/manage policies such as inspection of fire extinguishers, smoke alarms, etc., to ensure that all CBHA buildings meet the local, state, and federal health and safety requirements.

Staff Management

• Schedules, plans, organizes and manages staff responsible for maintenance, repair, and upkeep of CBHA buildings, facilities, and grounds. 
• Fulfills supervisory responsibilities for direct report positions, including hiring, performance evaluations, training, coaching, etc.
•  Assures development and contribution of staff through effective training, directing and performance management ensuring a high level of technical/organizational skills.
• Oversees organization training compliance of direct reports.
• Engages site employees in community outreach and involvement events.
• Provides a desirable work environment within the department to ensure a high level of morale and job satisfaction with minimal turnover.

Qualifications

Professional and Technical Knowledge:

• Possesses Bachelor’s degree in Business Administration, Facility Management or Engineering, or 5 year of equivalent work experience in a similar position.
• Two to three years progressively responsible experience in buidling systems and maintenance, grounds maintenance, security services and custodial services.
• Two years of supervisory experience required.
• Comprehensive knowledge of equipment and facility maintenance programs and procedures.
• Thorough knowledge of safety principles and practices.
• Ability to identify and mitigate unsafe conditions or work practices.