ANNOUNCEMENT OF POSITION VACANCY
Professional Staff Assistant to the Occupational Therapy Program Director
ABOUT THIS POSITION
Summary: The Professional Staff Assistant to the Occupational Therapy Program Director is responsible for all aspects of the day-to-day operations of the occupational therapy master's program. The Professional Staff Assistant will develop, direct, and coordinate the daily operations and public relations of the Occupational Therapy Master's program by providing administrative assistance to the Program Director, responding to student and faculty concerns, maintaining course records, financial and budgeting management, and assisting with the preparation of reports, documents, and dossiers.
ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.
Provides professional assistance to the Occupational Therapy Program Director, Head of Kinesiology, and program faculty in the overall administration of the Occupational Therapy Program. Includes the authority to make and commit to administrative decisions on behalf of the program director and department head, in accordance with established policies and procedures.
Supervises and manages the daily operations of the Occupational Therapy Program office. Schedules and monitors appointments, prepares reports for meetings, answers routine inquiries, and aids in ensuring the image of the University and the Kinesiology department, specifically the Occupational Therapy program is upheld to exemplary standards. Supervises and manages work study students.
Responds to student and faculty questions and concerns according to departmental and university policies and procedures. Takes the appropriate steps to investigate, resolve, or appropriately address issues using independent judgment.
Participates in all assigned meetings, takes minutes, and transcribes in a prompt fashion for dissemination to program attendees.
Independently plans and prepares reports necessary for data collection of program inventory. Secures necessary program materials via fax, postal service, or university procurement. Follows program budget and maintains documents on all program invoices for equipment, office materials, and classroom supplies. Orders and tracks all departmental supplies as well as assists faculty with obtaining needed classroom supplies and materials.
Plans, organizes, and prepares major projects and activities for the Occupational Therapy Program. This includes research, analysis, development of drafts or materials, and monitoring of projects.
Handles incoming and outgoing telephone calls as well as independently follows up on phone, written, and email correspondence with related departments throughout the university and with the public.
Establishes and maintains courteous, cooperative, service-oriented relationships, with the public and other members of the department. Demonstrates effective problem-solving skills and professional behavior.
Participate in organizing materials and creating documents necessary for initial and ongoing accreditation.
Serves as a resource for knowledge for the public, students, faculty, and other departments. Controls office workflow, exercising substantial judgment and working with minimal supervision.
Maintains all student files including any electronic records according to ACOTE policies.
Ensures FERPA policies are followed for any communication regarding students. Reviews, analyzes, and comprehends sensitive and legal/confidential materials in the function of this office (e.g., FERPA). Advises and handles dissemination and coordination of such matters, utilizing correct protocols. Understands the role of FERPA in this environment.
Plans, organizes, and arranges for the hosting of various meetings, events, or activities sponsored by, or involving the Occupational Therapy program. This includes arranging for facilities, orientations, and hosting events with the department for potential students and fieldwork sites.
Ensures speakers and faculty have functional IT equipment and problem-solves how to obtain assistance in the case of malfunction. Plans and organizes room accommodations, meals, and general coordination of specific events or activities.
Manages travel arrangements for the program director and faculty, including making travel plans and preparation of travel budget forms as necessary.
Ensures all program workspace and classrooms are properly organized including course materials and equipment being properly stored and locked at the end of every workday.
Required Qualifications:

• Bachelor's degree from an accredited college or university.
• Minimum of two years' related experience in office/project management.
• Proficient with all Microsoft Office Suite applications to include, Word, Excel, Outlook and Adobe Acrobat.
• Excellent organizational skills due to multiple assignments and fluctuating priorities.
• Must be detail-oriented and have the ability to communicate effectively and clearly both verbally and in writing.
• Assistance with budget
  Preferred Qualifications:
• Experience in a direct support relationship in an institution of higher education or similar type of organization preferred.
  Salary: $41,000.00 - 46,000.00. Commensurate with education and experience. Excellent health and retirement benefits package: Click here for more information!
  Department: Colorado Mesa University
  Employment Type: Administrative
  HOW TO APPLY
  Application Deadline: Open Until Filled.
  How to Apply: Applicants will be asked to complete an online application by creating a profile and then providing personal and demographic information. In addition, please be prepared to upload a:
• Cover letter
• Resume
• Include the name, phone number, email address and relationship of at least three professional references who can attest to your ability to perform the job you are applying for. Professional references should include at least one current or former supervisor. Professional reference may also include current or former employers, colleagues or other professionals who have first-hand knowledge and can recommend you for employment.
• Copy of transcripts for all degrees completed (if your transcripts include a social security number or birthdate, please redact that information before uploading the document. Official transcripts will be required upon hire)
  Direct Inquiries Contact: Carla Wilhite, cwilhite@coloradomesa.edu
  ABOUT COLORADO MESA UNIVERSITY
  Colorado Mesa University provides exceptional educational opportunities on a state-of-the-art campus located in Grand Junction. As western Colorado's largest university, CMU serves students on its main campus in Grand Junction, its satellite campus in Montrose, its community college, Western Colorado Community College and via online offerings. Founded in 1925, it's a dynamic university enrolling more than 11,000 students at the associate, baccalaureate and graduate levels.
  At the heart of the CMU experience is an integrative and experiential approach to higher education that encourages students to think differently and empowers them to challenge assumptions. CMU brings students together with expert scholars and thinkers from different disciplines to make connections between ideas and gain the skills to solve the unstructured, complex problems they'll encounter in life. Our focus is on providing quality academic programs, built on a strong liberal arts core that support students' interests and regional employment needs, as well as technical programs that respond to vocational workforce demands.
  The Grand Valley is home to some of the best outdoor recreation in the state of Colorado and you won't have to fight traffic and crowds to enjoy it. CMU is surrounded by the Grand Mesa, Book Cliffs and the Colorado National Monument. We have world-class mountain biking, rock climbing, hiking, and rafting. In addition to a mountain resort that's less than 45 minutes from campus for skiing, snowboarding and cross-country skiing. Living and working in Grand Junction, you will be able to explore one of Colorado's best kept secrets.
  Colorado Mesa University is particularly interested in candidates who have experience working with students from diverse backgrounds and who have a demonstrated commitment to improving the levels of access and success for underrepresented students within higher education.
  Colorado Mesa University is committed to providing a safe and productive learning and living community. To achieve that goal, we conduct background investigations for all final applicants being considered for employment. Background investigations include reference checks, a criminal history record check, and when appropriate, a financial and/or motor vehicle history. Applicant must be able to verify U.S. employment eligibility. Colorado Mesa University is an Equal Opportunity Employer, committed to a culturally diverse faculty, staff and student body. Women and minorities are encouraged to apply. Any person with a disability as defined by the ADA Amendments Act of 2008 (ADAAA) may be provided a reasonable accommodation upon request to enable the person to complete an employment assessment. To request an accommodation, please contact the CMU Human Resources Office by phone or email. You may be asked to provide additional information, including medical documentation, regarding functional limitations and type of accommodation needed.
  

  Colorado Mesa University
  Attn: Human Resources Office
  1100 North Avenue
  Grand Junction, CO 81501

  970.248.1820